Prepare Purchase Orders
Create and process purchase orders based on approved purchase requests.
Ensure all purchase documentation is accurate and complete.
Vendor Management
Communicate with suppliers regarding quotations, orders, deliveries, and payments.
Maintain positive relationships with existing vendors.
Assist in identifying and evaluating current suppliers.
Quotation Collection and Comparison
Request quotations from multiple vendors.
Prepare comparative statements based on price, quality, delivery time, and payment terms.
Inventory Monitoring
Monitor stock levels and coordinate with the store or warehouse team.
Ensure timely procurement to prevent stock shortages.
Order Tracking
Follow up with suppliers to ensure timely delivery.
Track order status and resolve delivery delays or discrepancies.
Documentation and Record Keeping
Maintain purchase records, contracts, invoices, and supplier information.
Update procurement databases and filing systems.
Invoice Verification
Match purchase orders, delivery notes, and invoices.
Coordinate with the accounts department for payment processing.
Coordination with Internal Departments
Work closely with production, stores, finance, and other departments to understand purchasing requirements.
Resolve procurement-related issues promptly.
Cost Control




Assist in negotiating prices and terms with suppliers.
Identify opportunities for cost savings without compromising quality.
Compliance
Ensure purchases comply with company policies and procurement procedures.
Maintain confidentiality of pricing and supplier information.

Required Skills
Good communication and negotiation skills
Robust organizational and time management abilities
Knowledge of procurement processes
Proficiency in Microsoft Excel and ERP software (e.g., SAP, Oracle, Tally, Odoo)
Attention to detail and accuracy
Basic analytical and problem-solving skills
Ability to work under deadlines

Typical Qualifications
Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field
1–3 years of experience in purchasing or procurement (entry-level positions may accept fresh graduates)
Familiarity with purchase documentation and inventory management systems

A Purchase Assistant plays a key role in ensuring the organization's procurement activities run smoothly, helping maintain uninterrupted operations while controlling costs and maintaining supplier relationships.

Pay: ₹20,000.47 - ₹30,000.58 per month

Work Location: On the road

📌 Purchase Assistant Talwade
🏢 XLNT Technology
📍 Talwade