Job Title: Operations Administrative Assistant Location: Pune ( Aundh ), India
Company: TÜV SÜD South Asia
About the Role:
We are looking for a highly organized, proactive, and confidential Operations Administrative Assistant to support senior leadership and operational teams at TÜV SÜD South Asia. This role blends Executive Assistance, Office Administration, Stakeholder Coordination, MIS Preparation, Record Management, and Project Coordination in a quick-paced multinational workplace.
The role will act as a single point of coordination for managers and site employees, ensuring smooth operational execution and effective communication across teams.
Key Responsibilities:
Executive & Operational Support
Provide administrative and operational support to senior leaders and site teams.
Manage daily priorities, documentation, and coordination activities efficiently.
Travel & Visa Coordination
Handle domestic & international travel arrangements , hotel bookings, and itinerary management.
Manage visa processing , travel documentation, and expense coordination.
Calendar & Meeting Management
Manage leadership calendars and coordinate meetings across multiple time zones .
Organize internal/external meetings, presentations, and logistics support.
MIS & Reporting
Prepare and maintain MIS reports, dashboards, presentations, and operational updates .
Ensure timely and accurate reporting for management reviews.
Project Coordination
Support cross-functional projects , follow-ups, documentation, and task tracking.
Coordinate with internal departments and stakeholders for smooth project execution.
Stakeholder Communication
Act as a key coordination point between managers, employees, vendors, and global teams .
Handle qualified communication and correspondence effectively.
Records & Administration Management
Maintain confidential records, documentation, filing systems, and administrative processes .
Ensure organized data management and compliance with inter
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