Position Summary:

The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Business. The EA serves as a key liaison between the Dean’s office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities

Key Responsibilities:

Administrative Support

Manage the Dean’s calendar, schedule meetings, and coordinate appointments, travel, and logistics

Draft, review, and manage correspondence, reports, presentations, and meeting materials

Organize and maintain records, files, and documentation in a systematic and secure manner

Prepare and process expense claims, reimbursements, and procurement requests

Communication & Liaison

Act as the primary point of contact for internal and external communications to the Dean's office

Coordinate with faculty, staff, students, and external partners on behalf of the Dean

Assist in drafting and editing speeches, emails, and official communication

Operational & Strategic Support





Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking

Support project tracking, reporting, and deadline management for initiatives led by the Dean.

Coordinate faculty-level events, workshops, guest lectures, and committee meetings .

Confidentiality & Discretion

Handle sensitive and confidential information with a high degree of professionalism.

Maintain discretion in managing personnel matters, academic issues, and institutional strategies.

Required Qualifications:

~ Bachelor’s degree in Communication, Business Administration, or related field. Master’s preferred.

~5+ years of experience in a similar executive support role, preferably in an academic workplace.

~ Excellent organisational, communication, and interpersonal skills.

~ Robust proficiency in Microsoft Office Suite and project management tools.

~ Ability to multitask, prioritise

📌 Executive Assistant Pune (India)
🏢 Flame University
📍 India