Key Responsibilities:

Reimbursement Processing:
Process and validate employee claims for travel, lodging, conveyance, mobile, food, and other expenses as per company policy.
Scrutinize supporting documents for authenticity, policy compliance, and necessary approvals.
Post and reconcile reimbursement entries in the accounting system daily and weekly.
Ensure timely disbursal of approved claims while adhering to cut-off timelines.

Liaison & Stakeholder Management:
Coordinate with employees, line managers, and HR for discrepancies, missing documents, or policy clarifications.
Escalate anomalies or suspected frauds to Finance Manager.
Train current employees on reimbursement submission process and tools.

Reporting & Documentation:
Maintain trackers and dashboards highlighting pending claims and processing SLAs.
Prepare MIS reports on reimbursement trends, employee-wise claim analysis, and budget utilization.




Ensure proper documentation for internal and external audits.
Support statutory compliance for TDS/GST and identify non-compliant claims.

Process Improvement & Automation:
Participate in monthly and quarterly closing processes by providing accurate reimbursement data.
Flag repetitive issues or system gaps for policy improvement.
Assist in automation initiatives and system testing for reimbursement workflow upgrades.

Technical Skills:
Proficient in MS Excel (VLOOKUP, Pivot tables, etc.)
Familiarity with GST/TDS implications on reimbursements

Preferred Skills:
Experience in reimbursement processing in hospitality, F&B;, or shared services
Exposure to process automation or workflow tools
Ability to handle large volumes and work under pressure
Basic knowledge of internal controls and audit readiness

📌 Accounts Payable Specialist Gurugram
🏢 Stanza Living
📍 Gurugram