Project Coordinator & Pre-Sales Executive

Job Summary

The Project Coordinator & Pre-Sales Executive is responsible for supporting the sales team during the pre-sales phase, coordinating with customers and OEMs, preparing technical and commercial proposals, and ensuring smooth execution of projects from order receipt to completion. The role requires robust coordination, documentation, communication, and project management skills.

Key Responsibilities

Pre-Sales
Understand customer requirements and prepare technical solutions in coordination with OEMs and internal technical teams.
Prepare Bills of Materials (BoM), technical specifications, compliance documents, and commercial proposals.
Coordinate with OEMs, distributors, and vendors for quotations, technical clarifications, and solution design.
Support tender preparation, bid documentation, and compliance submissions.
Prepare cost estimates, pricing sheets, and solution presentations.
Participate in customer discussions, pre-bid meetings, and technical presentations when required.

Project Coordination
Coordinate project execution with internal teams, customers, OEMs, and implementation partners.




Track project milestones, deliverables, and timelines to ensure timely completion.
Monitor procurement, material dispatch, installation, commissioning, and handover activities.
Prepare and maintain project plans, trackers, MOMs, risk registers, and status reports.
Coordinate site readiness, logistics, and resource deployment.
Ensure project documentation, sign-offs, installation reports, and closure documents are completed.
Escalate project risks, delays, and issues to management with proposed mitigation plans.
Coordinate warranty registrations, support requests, and post-implementation activities.

Documentation & Reporting
Maintain project documentation and records.
Prepare weekly and monthly project status reports.
Update management on project progress, pending actions, and customer feedback.
Maintain communication with customers throughout the project lifecycle.

Experience
25 years of experience in IT pre-sales, project coordination and IT infrastructure projects.

📌 Project Coordinator & Pre Sales Executive Delhi (India)
🏢 Agmatel
📍 India