Hiring: Admin & Front Desk Executive
Location: Mumbai

Job Overview
We are looking for a vibrant, energetic, and highly organized Admin & Front Desk Executive to be the face and voice of our advertising agency. In this role, you will manage our front desk, handle critical day-to-day office administration, and support our teams. The ideal candidate must possess a highly qualified demeanour, exceptional communication skills, and the agility to multitask in a rapid-paced, creative workplace.

Key Responsibilities
Front Desk & Guest Relations
Act as the primary point of contact, warmly greeting high-profile clients, vendors, media partners, and creative talent.
Maintain a pristine, professional, and visually engaging reception and client lounge area.
Answer, screen, and route incoming calls efficiently, ensuring accurate messages are passed to busy account managers and creative directors.
Sort and distribute daily incoming mail, couriers, and packages.
Office Administration & Facility Operations
Monitor and procure office stationery, pantry stocks, and housekeeping supplies to ensure zero downtime.
Supervise the housekeeping staff to ensure strict cleanliness throughout the agency floor, meeting rooms, and studio bays.
Maintain an updated agency directory,



logs for visitors, and registers for tracking asset movements.
Coordinate with external IT, maintenance, and facility vendors to resolve system or infrastructure issues promptly.
Financial & Petty Cash Support
Manage the agency’s daily petty cash logs, verifying bills, and processing vendor invoices for the finance team.
Keep a meticulous track of routine operational expenses like internet, electricity, water, and printing services.
Required Skills & Qualifications
Education: Graduate degree in Business Administration, Commerce, Communications, Hospitality, or any related field.
Experience: 1 to 3 years of proven experience in a Front Office, Receptionist, or Executive Admin role. Prior experience within an advertising agency, media house, or creative studio is highly preferred.
Communication: Fluent in spoken and written English communication with an engaging and polite etiquette.
Tech Savvy: Proficiency in MS Office (Word, Excel), and basic internal communication tools (Microsoft Teams).
Traits: Proactive problem solver, exceptionally well-groomed, highly detail-oriented, and able to maintain absolute confidentiality regarding agency matters.

📌 Administrative Assistant Mumbai
🏢 The Crayons Network
📍 Mumbai