Job Description

About the Role

We are looking for an experienced, highly organized, and ownership-driven Event Manager to lead the planning, coordination, and execution of high-impact marketing and corporate events across Odisha and India.

The ideal candidate will be responsible for managing end-to-end event execution, including event planning, budgeting, vendor management, venue coordination, branding, logistics, stakeholder management, and on-ground operations. This role requires someone who can independently manage multiple events simultaneously while ensuring flawless execution and exceptional brand representation.

Key Responsibilities

Event Strategy & Planning

- Plan, organize, and execute end-to-end events including:
- Dealer Meets
- Distributor Meets
- Product Launches
- Corporate Conferences
- Training Programs
- Channel Partner Meets
- Exhibitions & Trade Shows
- Brand Activation Campaigns
- Internal Corporate Events
- Develop comprehensive event plans, timelines, budgets, and execution roadmaps.
- Define event objectives, deliverables, and success metrics.
- Coordinate with internal stakeholders to ensure seamless execution.

Venue & Vendor Management

- Identify, evaluate, negotiate, and finalize event venues.
- Manage relationships with:
- Hotels
- Convention Centers
- Banquet Venues
- Exhibition Organizers
- Event Agencies
- Source, negotiate, and manage vendors including:
- Branding Agencies
- Fabricators
- Printing Vendors
- Audio-Visual Partners
- Decorators
- Photographers & Videographers
- Caterers
- Logistics & Transportation Providers
- Ensure timely delivery of all vendor commitments within budget.

Branding & Marketing Collateral





- Coordinate the development and production of event branding materials including:
- Event Presentations
- Backdrops
- Standees
- Brochures
- Product Display Units
- Invitation Creatives
- Signages
- Promotional Merchandise
- Collaborate closely with the marketing and design teams to maintain brand consistency across all event touchpoints.

Event Execution & Operations

- Lead complete on-ground event management from setup to closure.
- Oversee venue setup, branding installation, registration desks, stage management, and guest experience.
- Coordinate speakers, presenters, exhibitors, and event schedules.
- Ensure smooth execution of presentations, product demonstrations, and networking sessions.
- Handle real-time troubleshooting and resolve operational challenges efficiently.
- Ensure adherence to safety, quality, and brand standards throughout the event.

Travel & Logistics Management

- Plan and coordinate travel, accommodation, and transportation for guests, speakers, and internal teams.
- Manage dispatch and movement of event materials, products, branding assets, and promotional merchandise.
- Ensure timely delivery and setup of all event-related resources.

Budget Management & Reporting

- Prepare event budgets and secure necessary approvals.




- Monitor event expenses and optimize costs without compromising quality.
- Track vendor invoices and payment schedules.
- Prepare comprehensive post-event reports including:
- Attendance & Participation Analysis
- Event Highlights
- Photo & Video Documentation
- Lead Generation Data
- ROI & Performance Metrics
- Feedback & Improvement Recommendations

Exhibition & Trade Show Management

- Plan and execute the company's participation in exhibitions and trade fairs.
- Coordinate stall design, fabrication, branding, installation, and dismantling.
- Ensure effective product displays and visitor engagement.
- Manage exhibition logistics and in office operations.

Stakeholder Management

- Build and maintain strong relationships with dealers, distributors, customers, vendors, agencies, and business partners.
- Represent the company professionally during all external engagements.
- Coordinate effectively with cross-functional teams including Sales, Marketing, Product, Procurement, Finance, and Operations.

Required Skills

- Strong event planning and project management skills.
- Excellent communication and stakeholder management abilities.
- Proven vendor negotiation and relationship management skills.
- Strong budgeting and cost management capabilities.
- Excellent organizational and multitasking skills.
- Ability to work under pressure and meet tight deadlines.
- Exceptional problem-solving and decision-making abilities.
- High attention to detail and execution excellence.
- Proficiency in Microsoft Power Point, Excel, Word, and event planning tools.
- Willingness to travel extensively across Odisha and India.

📌 Event Manager (Bhubaneswar)
🏢 Suryam International Private
📍 Bhubaneswar