We are seeking an EA/ Founder's Office to the Director for a Global Publishing House.

Job Profile:
Coordination & Communication
Act as the primary point of contact between the Director and internal teams, clients, and external stakeholders
Ensure smooth, accurate, and timely flow of information
Follow through on commitments across teams
Calendar & Priority Management
Manage the Director’s calendar, meetings, and daily schedule
Prioritise meetings based on business importance
Ensure optimal use of time and avoid scheduling conflicts
Task Tracking & Follow-ups (CRITICAL)
Maintain a structured tracker of all tasks, discussions, and action points
Proactively follow up with teams and stakeholders
Ensure closure of tasks within defined timelines (not just reminders)
Meeting Management & Documentation
Prepare meeting agendas in advance
Capture transparent minutes (MOMs) with defined action items and owners
Track progress and ensure accountability on decisions
Team Coordination & Work Tracking
Support in monitoring execution across team members




Ensure tasks assigned by the Director are followed through effectively
Escalate delays or gaps proactively
Travel & Logistics Management
Plan and manage travel, accommodation, and logistics end-to-end
Prepare detailed itineraries with contingencies
Ensure smooth execution with attention to detail
Reporting & Expense Tracking
Track daily expenses and maintain accurate records
Prepare weekly, monthly, and quarterly reports as required
Documentation & Record Management
Organise, update, and maintain office filing systems and employee records
Ensure all documents are structured, accurate, and easily accessible
Cross-check critical information before sharing
HR Coordination
Prepare HR documents such as employment contracts, appointment letters, and onboarding material
Address employee queries related to HR processes
Coordinate with payroll/accounts by providing accurate employee data
System & Process Management (KEY EXPECTATION)
Build and main

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