Job Summary

We are looking for a qualified and dynamic Company Secretary (CS) with 1-3 years of post-qualification experience to handle secretarial compliances, corporate governance, ROC filings, board processes, and regulatory matters under the Companies Act, 2013. The candidate should possess strong drafting, compliance, and coordination skills with the ability to independently manage secretarial functions.

Role & responsibilities

- Preparation of agendas, notices, board papers, and minutes for Board Meetings, Committee Meetings, AGMs, and EGMs.
- Drafting resolutions and maintaining statutory records/registers under Companies Act, 2013.
- Preparation and filing of various ROC E-Forms, Annual Returns, and other MCA compliances.
- Preparation of complete Annual Report and related secretarial documentation.
- Handling alteration of MOA & AOA including:
- Change of Company Name
- Alteration in Object Clause
- Capital Clause amendments
- Adoption of Other Objects

- Managing Postal Ballot process as per Companies Act, 2013.
- Handling Transfer and Transmission of Shares.
- Coordination with banks for Satisfaction of Charge and related documentation.
- Preparation of Compliance MIS and compliance tracking reports.




- Ensuring timely compliance with Companies Act, SEBI regulations (if applicable), and other statutory requirements.
- Liaising with ROC, regulators, auditors, legal advisors, and other external stakeholders.
- Assisting management in corporate governance and compliance-related matters.
- Managing shareholder-related compliances including Dividend-related provisions.
- Reviewing and maintaining contractual agreements and corporate records.
- Monitoring regulatory changes and ensuring implementation within the organization.

Preferred candidate profile

- Strong knowledge of Companies Act, 2013 and applicable rules
- ROC & MCA filing expertise
- Secretarial Compliance & Corporate Governance
- Drafting of Minutes & Resolutions
- Annual Report Preparation
- Statutory Registers Maintenance
- Positive communication and interpersonal skills
- Strong analytical and organizational abilities
- Attention to detail and ability to work under pressure
- Proficiency in MS Office and compliance documentation
- Ability to handle confidential information with discretion

📌 Executive - Company Secretary (Mumbai)
🏢 Aristo pharmaceuticals
📍 Mumbai