Job Description (JD) Executive Assistant to CEOJob TitleExecutive Assistant to CEODepartmentExecutive OfficeReporting ToChief Executive Officer (CEO)Job SummaryThe Executive Assistant to the CEO is responsible for providing high-level administrative, operational, and strategic support to the CEO

The role requires exceptional organizational skills, confidentiality, excellent communication, and the ability to manage multiple priorities while ensuring smooth day-to-day operations of the CEOs office

Key Roles & ResponsibilitiesExecutive SupportManage the CEOs calendar, appointments, meetings, and travel arrangements

Prioritize and coordinate the CEOs daily schedule

Screen and manage emails, calls, and correspondence

Prepare meeting agendas, presentations, reports, and briefing documents

Take meeting minutes and ensure timely follow-up on action items

Communication & CoordinationAct as the primary point of contact between the CEO and internal/external stakeholders

Coordinate with department heads to ensure timely completion of assigned tasks

Follow up on pending actions and prepare status reports

Maintain professional communication with clients, vendors, and business partners

Administrative ManagementOrganize and maintain confidential files, documents, and records

Draft letters, emails, and official communications on behalf of the CEO

Manage expense reports, reimbursements, and office-related documentation

Ensure smooth functioning of the Executive Office

Project & Business SupportTrack strategic initiatives and monitor project timelines

Coordinate cross-functional meetings and ensure deliverables are achieved

Conduct research, prepare business reports, and analyze data as required

Assist the CEO in business planning, presentations, and special projects

Event & Travel ManagementArrange domestic and international travel,



accommodation, and itineraries

Coordinate board meetings, client meetings, and corporate events

Manage logistics for executive meetings and conferences

Confidentiality & ComplianceHandle sensitive information with the highest level of confidentiality

Maintain professionalism and ethical standards at all times

Ensure compliance with company policies and procedures

Required QualificationsBachelors degree in Business Administration, Management, or a related field

MBA is preferred

Experience3 7 years of experience as an Executive Assistant, Executive Secretary, or similar role supporting senior leadership

Required SkillsExcellent verbal and written communication skills

Solid organizational and time management abilities

Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace

Experience with ERP/CRM software is an advantage

Excellent presentation and documentation skills

Ability to multitask and work under pressure

Strong follow-up and coordination skills

High level of integrity and confidentiality

Problem-solving and decision-making abilities

Closure of action items within agreed timelines

Accuracy and quality of reports and presentations

Effective coordination with departments

Timely travel and event management

Confidential handling of executive information

On-time completion of executive assignments

Stakeholder satisfaction with executive support

This JD is suitable for an Executive Assistant supporting a CEO in a mid-sized or large organization and can be used for recruitment, internal role definition, or performance management

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Executive Assistant To CEO (Maharashtra)
🏢 DBRE INDIA
📍 Maharashtra