Role Objective: Handling Electronic/Physical Data, Files, Records, Documentation, Document Control & Project Coordination for construction activities.
Key Responsibilities
- Maintain all logs for transmittal, RFI, MAS, Method Statement, Site Instructions, Permit, Incoming & outgoing letters/ correspondences.
- Handling & maintaining the records of revision of technical VFC drawings i.e. architectural, structural, MEP, shop drawing, sketches, etc. for the inward / outward & distribution to respective in-charge as well as set-up of drawing hanger copies.
- Link documents to respective folders after scanning the documents.
- Receive submittals /shop drawings from vendors and check submittals/shop drawing numbering as per Nomenclature of project Document Numbering and update log sheet of submittals.
- Coordination with project design team and collect the design drawings and issue to vendors and project team and co-ordinate with consultant and vendors related to project documents work.
- Track all the logs and update them on daily basis and mail them weekly to respective departments.
- Maintaining all soft copies in more specified way on DMS for easy accessible & retrieval
- Keep latest revision of hard copies and superseded version offiles.
- Maintaining logs of all the documents with status open & closed
- Weekly Summary Report on documentation for status open & closed.
- Indent versions as per need and maintain version register.
- Uploading documents in Project Wise/.
- Liaison with Lead region s Project Lead / Project Manager for document related matters.
- Coordinate for Document Room maintenance and upkeep.
- Maintain project s minutes of meetings, RFIs and TQs, including RFI and TQ registers.
Skills, Knowledge and Abilities:
- Communication, Organization and interpersonal skills
- Sound knowledge of MS Office-Word, Excel, PowerPoint, AutoCAD
- Experience in Electronic Document Management of projects of similar nature.
- Experience in compiling and managing document repository and auditing.
- Familiar with the methodology and procedures of document management
Qualification & Work Experience:
- Any graduate with 4+ years of experience with Real Estate/Construction industry.