Project : Hillywood Fiesta

Reports To : Program Manager/Festival Operations Manager

Location: Northeast India (Travel Required)

Contract Duration: 6 8 Months

Employment Type: Project-Based Contract

Salary Range: Upto 3.6 LPA

Purpose of the Position

The Event Coordinator is responsible for managing the complete contestant experience throughout Hillywood Fiesta from selection and onboarding through the Bootcamp and into post-Fiesta talent transition. This role ensures that contestants receive a structured, qualified, and well-managed experience while coordinating with mentors, jurists, production teams, creative departments, logistics, and the PMO.

Organisational Unit Function

The Event Coordinator will:

Contestant Management

- Manage contestant onboarding and orientation.

- Coordinate contestant documentation and contracts.

- Maintain contestant records and profiles.

- Serve as the primary point of contact for contestants.

Bootcamp Operations

- Manage daily contestant schedules.

- Coordinate training sessions.

- Coordinate workshops and masterclasses.

- Ensure contestants attend all required sessions.

- Monitor attendance and participation.

Mentor Jurist Coordination

- Coordinate mentor schedules.

- Coordinate jurist sessions and evaluations.

- Manage communication between contestants and mentors.

- Organise feedback sessions

Contestant Welfare

- Monitor contestant wellbeing.

- Address welfare concerns.

- Resolve interpersonal conflicts.

- Maintain discipline and professionalism.

- Coordinate accommodation allocations with Logistics

Performance Management

- Track contestant progress.

- Coordinate evaluation processes.

- Assist with eliminations.

- Prepare contestant reports.

- Support judges and production during assessments.

Production Coordination





- Coordinate contestant availability for filming.

- Ensure contestants are prepared for production schedules.

- Work closely with the Production Supervisor and Showrunner.

- Manage contestant movement during filming.

Post-Fiesta Talent Transition

- Coordinate winner onboarding.

- Support contract execution.

- Assist in transitioning selected talent into Hillywood productions.

- Maintain relationships with contestants after the program

Reporting Relationships

This role reports to the Festival Operations Manager and works closely with the PMO Director, Program Manager, Creative Production Lead, Production Team, and all Mentors and Trainers engaged on the project.

Communications (Internal/External)

Who

Why

PMO Director Escalate risks and align on project priorities.

Festival Operations Manager Share progress updates and resolve operational issues.

Head of Operations Coordinate operational planning and execution.

Creative Production Lead Align production schedules and event requirements.

Brand Creative Strategist Coordinate branding and event collateral.

Market Audience Growth Manager Align promotional activities and event timelines.

Logistics Team Coordinate transport, accommodation and venue logistics.

Production Team Support event set up and production activities.

Vendors Contractors Coordinate services, deliveries, and event support.

Selection Criteria





We are looking for someone who understands that Hillywood Fiesta is not just an event it s a talent development platform. The ideal candidate should be passionate about working with artists and contestants, capable of balancing discipline with empathy, and able to create an environment where participants can perform at their best while meeting the operational demands of a professionally run reality programme..

Qualifications

- Bachelor s degree in Event Management, Hospitality, Tourism, Business Administration, Mass Communication, or a related field.

- 2 4 years of experience in event coordination, contestant management, talent management, hospitality, programme coordination, or a related role.

- Experience supporting large-scale events, festivals, entertainment productions, concerts, conferences, government events, cultural programmes, hospitality operations, or similar live environments is highly desirable.

- Familiarity with project management tools, Google Workspace, and event planning or coordination software is an advantage

Essential

Candidates must have prior experience in at least one of the following:

- Reality Shows

- Talent Management

- Entertainment Industry

- Artist Management

- Theatre

- Film Production

- Television Production

- Large-scale Bootcamps

- Cultural Festivals involving performers

- Performing Arts Management

Experience in general administration or unrelated industries alone will not be sufficient.

Strong People Management Skills

Strong Coordination Planning Skills

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Event Coordinator (Nagaland)
🏢 Naga Education
📍 Nagaland