Job Description Senior Company Secretary & Operations Manager N n Location NKochi, Kerala, Indian N Reporting To NCEOn N About the Role NWe are a Corporate Service Provider (CSP) seeking an experienced and highly capable Senior Company Secretary & Operations Manager to lead our corporate secretarial operations team based in India. N nThe successful candidate will have extensive experience in corporate secretarial practice, strong leadership capabilities, and a proven track record of managing teams, improving operational efficiency, maintaining regulatory compliance, and delivering high-quality client service. This role requires a hands-on leader who can independently manage operations, mentor junior staff, streamline processes, and ensure timely execution of all corporate secretarial matters. N n Key Responsibilities N Corporate Secretarial Management Nn Oversee the delivery of corporate secretarial services for Singapore-incorporated companies. N Ensure compliance with the Companies Act, regulations, and other applicable statutory requirements. N Handle company incorporations, share allotments, transfers, changes in directors/shareholders/company secretary and corporate restructuring matters. N Review and approve corporate secretarial documents, resolutions, annual filings, and statutory records. N Monitor regulatory developments and ensure timely implementation of any changes in internal processes. Nn N Operations Leadership Nn Lead, supervise, and develop a team of junior and mid-level corporate secretarial professionals. N Establish performance standards, monitor productivity, and ensure high-quality service delivery. N Manage work allocation,deadlines, and resource planning to ensure timely completion of all client deliverables. N Act as the escalation point for complex client and operational issues. Nn nProcess Improvement & Efficiency Nn Review existing workflows and identify opportunities for automation, standardisation, and efficiency improvements. N Develop and implement SOPs, checklists, templates, and quality control processes. N Drive operational excellence initiatives to improve turnaround times, reduce errors,



and enhance client satisfaction. N Ensure strict adherenceto internal controls, compliance procedures, and service standards. Nn N Cross-FunctionalCoordination & Stakeholder Management Nn Act as the primary liaison between Corporate Secretarial, Accounting, Compliance, Tax, and other operational teams to ensure seamless delivery of client services. N Coordinate closely withthe Accounting team to monitor completion of statutory financial statements and ensure timely preparation and filing of Annual Returns, XBRL financial statements, and related statutory submissions. N Work proactively with Compliance team to support regulated entities, including fund management companies and other licensed entities. N Ensure smooth handover of work between teams through well-defined workflows, ownership controls, and service-level timelines. N Monitor workflow dependencies across teams and proactively escalate issues that may impact statutory or regulatory deadlines. N Drive inter-team process improvements to eliminate bottlenecks, reduce turnaround times, and improve overall operational efficiency. N Establish and maintain effective communication channels between teams to ensure critical deadlines, regulatory filings, and client deliverables are met without exception. Nn N Client Management Nn Build and maintain strong relationships with clients, professional advisors, and stakeholders. N Provide practical and commercially sound guidance on corporate secretarial matters. N Participate in client meetings where required and support business growth initiatives. Nn N Compliance & Risk Management Nn Ensure all filings and statutory obligations are completed accurately and within prescribed timelines.



N Maintain proper recordsand documentation in accordance with regulatory and internal requirements. N Support audits, compliance reviews, and regulatory inspections. N Identify and mitigate operational and compliance risks. Nn n Requirements N Essential Qualifications & Experience Nn Qualified CompanySecretary, Lawyer or equivalent professional qualification. N Minimum 10 years of relevant corporate secretarial experience, with substantial exposure to corporate secretarial practice. N At least 5 years of experience managing and leading teams. N Strong knowledge of theCompanies Act, MCA requirements, and corporate governance principles. N Experience working in aCorporate Service Provider (CSP), accounting firm, law firm, or professional services environment. N Demonstrated experiencein process improvement, operational management, and team development. Nn N Skills & Competencies Nn Strong leadershipand people management skills. N Excellent organisational and project management abilities. N Ability to manage multiple priorities and deadlines effectively. N Solid analytical and problem-solving skills. N Meticulous attention todetail and commitment to quality. N Excellent written and verbal communication skills in English. N Proficiency with corporate secretarial software and Microsoft Office applications. Nn N Key Success Factors NThe ideal candidate will: Nn Take ownership ofcorporate secretarial operations and ensure smooth day-to-day functioning. N Consistently deliver accurate work within deadlines. N Build a high-performingand accountable team culture. N Continuously improve processes and operational efficiency. N Maintain the highest standards of compliance, governance, and client service. N Serve as a trusted leader capable of scaling operations as the business grows. Nn N What We Offer Nn Opportunity to lead and shape a growing corporate services operation. N Exposure to international clients and corporate regulatory matters. N Leadership role with significant autonomy and impact. N Competitive compensation based on experience and qualifications. Nn n

📌 Senior Company Secretary & Operations Manager (Ernakulam)
🏢 Pecuniya Corporate Solutions Pte.
📍 Ernakulam