Location: IDAS Global, Mohali (Sector 74, Near Ajit Samachar) Department: Accounts Reports to: Chartered Accountant (Team Lead) Team Size: 5 accounting staff Work Hours: Mon–Fri 11:00 AM–9:00 PM; Sat 11:00 AM–5:00 PM Position Summary Responsible for end-to-end accounts payable and purchase order management on Odoo ERP, ensuring timely and accurate supplier payments, vendor reconciliation, month‑end support, MIS contributions, and continuous process improvements.

Key Duties & Responsibilities - Invoice Management: Receive, review, code, and process vendor invoices; match against POs and receiving documents. - Purchase Orders: Create and manage POs in Odoo ERP; ensure POs align with purchase requests and approvals. - Payment Processing: Schedule and execute payments (bank transfer/NEFT/RTGS/checks/ACH/wire) accurately and within terms to maximize discounts and avoid penalties. - Reconciliation: Reconcile vendor statements monthly; resolve discrepancies and outstanding balances. - Vendor Relations: Act as primary contact for vendor payment inquiries, manage disputes, and maintain accurate vendor records (including KYC/W-9s/tax docs). - Compliance & Reporting: Ensure adherence to company policies, internal controls and tax requirements; support audits and statutory documentation (GST/VAT where applicable). - Month-End Closing: Assist with posting, accruals, cutoffs, journal entries and AP reconciliations for month‑end and year‑end close. - MIS & Analysis: Prepare and deliver weekly/monthly AP inputs and reports (aging, payment forecasts,



cash outflow); assist team in MIS consolidation and validation. - Team Support & Improvements: Provide guidance to AP team members, propose and help implement process improvements and automation in Odoo ERP.

Key Result Areas (Examples) - Invoice Processing Accuracy: ≥ 99% error-free postings monthly. - Timely Payments: ≥ 98% payments processed on or before due date. - PO Timeliness & Accuracy: 100% POs raised for approved requests within 24–48 hours; ≤ 2% PO discrepancies. - PO–Invoice Alignment: ≥ 98% invoices matched to POs/GRNs or escalated within 5 working days. - Supplier Reconciliation: Top 50 suppliers reconciled monthly; ≥ 90% discrepancies resolved within 15 days. - MIS Timeliness & Quality: Weekly inputs within 1 working day of cut-off; monthly reports within close timelines with zero material errors. - Compliance: 100% current vendor KYC/tax docs completed within 7 working days.

Qualifications & Skills - Experience: 5–6 years in AP, accounting or finance roles; ERP experience (Odoo preferred; SAP/Oracle/Quick

Books acceptable). - Education: Commerce Graduate; Bachelor’s in Accounting or Finance. - Technical: Proficient in MS Excel and Microsoft Office; familiarity with invoice automation tools and payment banking processes. - Soft Skills: High attention to detail, strong organization and time-management, analytical and reconciliation skills, effective communication, and stakeholder management.

Equal Opportunity IDAS Global is an equal opportunity employer.

📌 Accounts Payable Accountant (India)
🏢 Apex Mart
📍 India