Executive Assistant to the Founder

Indo Scots Group of Schools Location: Navi Mumbai Experience: 2-5 Years Employment Type: Full-Time Department: Office of the Founder / Executive Office About the Role Indo Scots Group of Schools is seeking a highly organised, proactive, discreet, and professionally mature Executive Assistant to the Founder .

The successful candidate will serve as a trusted executive partner and central point of coordination for the Founder’s office.

This role requires excellent communication, strong follow-up and execution skills, confidentiality, and the ability to manage multiple priorities in a fast-paced education and business environment.

Key Responsibilities Manage the Founder’s calendar, appointments, meetings, travel schedules, and daily agenda.

Coordinate internal and external meetings, prepare agendas, briefing notes, presentations, and meeting documents.

Attend meetings when required, prepare Minutes of Meeting (MoM), and track action items to ensure timely completion.

Coordinate with senior leadership, Principals, trustees, education partners, government authorities, architects, consultants, vendors, and other stakeholders.

Support the Founder in new school projects, expansion plans, partnerships, and strategic initiatives.

Assist in research and preparation of proposals, presentations, reports, concept notes, and business documents.

Draft and manage professional emails, letters, official communications, and correspondence.

Maintain organised records of MoUs, LOIs, agreements, proposals, project reports, and other confidential documents.

Coordinate the Founder’s domestic and international travel, events, conferences, and official engagements.





Ensure timely follow-ups on important commitments, projects, decisions, and pending actions.

Proactively anticipate the Founder’s requirements and ensure smooth execution of priorities.

Requirements Graduate degree in any discipline. 2–5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, Business Coordinator, or in a similar role.

Excellent verbal and written English communication skills.

Hindi and/or Marathi communication skills will be an advantage.

Strong organisational, multitasking, time management, and follow-up skills.

Excellent proficiency in MS Office and Google Workspace.

Ability to prepare skilled presentations, reports, and business documents.

Strong interpersonal skills and the ability to interact confidently with senior stakeholders.

High level of integrity, discretion, confidentiality, and professional maturity.

Ability to work independently, manage pressure, and handle last-minute changes.

Flexibility in working hours as per the Founder’s schedule, meetings, travel, and business requirements.

Preferred Background Experience in education, corporate, business development, real estate/infrastructure, consulting, government liaison, project coordination, or executive office management will be an advantage.

Ideal Candidate The ideal candidate is proactive, highly organised, detail-oriented, trustworthy, well-presented, solution-oriented, and excellent at follow-ups and execution .

This is a high-trust and high-responsibility role requiring absolute confidentiality, integrity, professionalism, and the ability to work closely with the Founder and senior leadership.

📌 Executive Assistant To Founder (India)
🏢 Indo Scots Holdings
📍 India