ob description About the job Job Title: Executive - Administration & Facility Location: Vadodara (In office) Experience: 1 - 5 yrs.
Shift: Rotational shift Jo b Scope: Collaber a is looking for a n administrative executi ve to join our team and support our daily office procedures. A successful administrator will act as the point of contact for all employees, providing administrative support and managing their queries.
Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), and organizing company records.
If you have previous experience as an office administrator or similar administrative role, we'd like to meet yo u.
Our ideal candidate also has working knowledge of office equipment and office management tools.
Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term bas is.
Responsibilit i es: Front Desk Managem ent
Answer queries by employees and clie nts
Manage office supplies st ock
Prepare regular repo rts
Organize a filing system for important and confidential company docume nts
Maintain a company calendar and schedule appointme nts
Book meeting rooms as requi red
Distribute and store correspondence (e.g. letters, emails and packag es)Prepare reports and presentations with statistical data, as assig ned
Arrange travel and accommodati ons
Schedule in-house and external eve nts Requireme nts: Proven work experience as an Administrative Officer, administrator, or similar role
Solid knowledge of office proced ures
Experience with office management software like MS Office (MS Excel and MS Word, specifica lly)Strong organization skills with a problem-solving atti tude
Excellent written and verbal communication sk ills
Attention to de tail
High school diploma; additional qualifications in Office Administration are a plus