1. Position-117-EXIM Manager
2. Job Title: EXIM Manager
3. Location: Kolkata
4. Experience: 8-10 Years
5. CTC: Rs.14-Rs.15 LPA
6. Qualification: Bachelor s degree in related field. MBA or advanced degree is preferred.
7. Job Overview:

- The EXIM Manager is responsible for overseeing and managing the entire export-import operations of the organization. This includes negotiating terms with customers, coordinating logistics, ensuring compliance with international trade regulations, and liaising with various internal and external stakeholders to facilitate smooth and efficient trade processes.

1. Key Responsibilities:

1. Price Negotiation and Terms Management:

- Negotiate pricing with customers, considering factors like payment terms (LC, Advance, DA) and delivery terms (CIF, FOB, CFR).
- Ensure insurance coverage for DA terms through ECGC and include costs in pricing.

1. Cost Analysis and Container Management:

- Calculate costs considering variable items (color, box printing) and one-time production costs.
- Determine quantities that fit into 20-foot and 40-foot containers to optimize shipping costs.
- Check freight rates with shipping lines to include in the cost calculations. Ensure terms are clear whether they are Cost, Insurance, and Freight (CIF), Free on Board (FOB), or Cost and Freight (CFR).

1. Production and Delivery Coordination:

- Collaborate with the factory production team to schedule delivery dates.
- Initiate necessary steps for production upon order receipt.
- Comply other terms condition of sales contract.

1. Logistics and Shipment Preparation:

- Arrange pre-shipment inspections if required by the buyer.
- Prepare and file pre-shipment documents such as shipping bills, invoices, and packing lists, ensuring compliance with advance license or EPCG license requirements.

1. Coordination with Shipping and Customs:

- Coordinate with shipping lines for booking and scheduling shipments.
- Work closely with customs clearing agents to ensure smooth customs clearance.

1. Post-Shipment Activities:

- Prepare post-shipment documents for banking and compliance.
- Coordinate with the finance team to submit documents to the bank and track payment statuses.
- Monitor container status and ensure timely delivery of documents to the buyer.

1. Compliance and Reporting:

- Confirm payment receipt and prepare the Bank Realisation Certificate.
- Confirm whether full or partial payments have been received and inform the accounts and finance team.
- Ensure compliance with DGFT regulations for exports under obligations like advance licenses or EPCG licenses.

1. Skills and Qualifications:

1. Educational Background:

- Bachelor s degree in International Business, Logistics, Supply Chain Management, or related field.
- MBA or advanced degree is preferred.





1. Experience:

- Minimum of 8 years of experience in export-import management.
- Proven track record of handling international trade operations.

1. Technical Skills:

- Proficiency in EXIM documentation and compliance.
- Strong knowledge of international trade regulations and logistics.
- Familiarity with ERP systems and trade finance instruments.

1. Soft Skills:

- Excellent negotiation and communication skills.
- Strong organizational and problem-solving abilities.
- Attention to detail and ability to handle multiple tasks simultaneously.

1. Key Competencies:

1. Negotiation: Ability to effectively negotiate terms and pricing with international customers and suppliers.
2. Analytical Skills: Solid analytical skills to assess costs, optimize logistics, and manage container capacities.
3. Coordination and Collaboration: Effective collaboration with production teams, shipping lines, customs agents, and finance departments.
4. Regulatory Knowledge: In-depth understanding of international trade regulations, documentation, and compliance requirements.
5. Problem-Solving: Ability to address and resolve issues related to shipments, payments, and compliance efficiently.

The role of an EXIM Manager is crucial in ensuring the seamless execution of export-import operations. By effectively managing negotiations, logistics, compliance, and stakeholder coordination, the EXIM Manager contributes significantly to the organization s global trade success.

Managing an EXIM (Export-Import) operation requires careful consideration of multiple factors to ensure smooth transactions and compliance with international trade regulations. Below is a detailed outline of the steps and considerations for an EXIM Manager, focusing on price negotiation, logistics, and compliance:

1. Price Negotiation with Customer

Payment Terms and Delivery Terms : Discuss and finalize terms such as Letter of Credit (LC), Advance Payment, Documents against Acceptance (DA).

If DA is agreed upon, ensure insurance coverage through the Export Credit Guarantee Corporation (ECGC) and include the insurance cost in the pricing.

Quantity and Container Capacity : Determine how much quantity can fit into a 20-foot or 40-foot container, affecting shipping costs and unit pricing.

2. Cost Considerations

Variable Costs : Assess any additional costs such as color variations, special box printing,



or other customizations. These should be considered as one-time production costs.

Freight and Shipping : Check freight rates with shipping lines to include in the cost calculations. Ensure terms are clear whether they are Cost, Insurance, and Freight (CIF), Free on Board (FOB), or Cost and Freight (CFR).

3. Delivery and Production Planning

Consultation with Production Team : Coordinate with the factory production team to confirm feasible delivery dates.

Production Steps : Once an order is received, communicate necessary steps to the production team and plan accordingly.

4. Shipment Preparation

Pre-Shipment Inspection : If required by the buyer, arrange for pre-shipment inspections and ensure compliance with the terms of the sales contract.

Documentation : Prepare pre-shipment documents including shipping bills, invoices, packing lists, and ensure advance license or EPCG license numbers are correctly mentioned.

5. Coordination and Logistics

Shipping Line Coordination : Liaise with shipping lines for booking and scheduling shipments.

Customs Clearing Agent : Work with the customs clearing agent for filing necessary documents and ensuring smooth customs clearance.

6. Post-Shipment Process

Document Preparation : After shipment, prepare post-shipment documents required for banking and compliance purposes.

Bank Submission : Coordinate with the finance team to submit documents to the bank for payment processing.

Tracking and Payment Confirmation : Track the containers status and confirm the status of documents sent by the bank to the buyer. Monitor payment receipt and ensure the finance team is updated.

7. Compliance and Documentation

Payment Realization : Confirm whether full or partial payments have been received and inform the accounts and finance team.

Bank Realisation Certificate : Prepare the Bank Realisation Certificate once payment is confirmed.

DGFT Compliance : Ensure compliance with the Directorate General of Foreign Trade (DGFT) regulations, especially if exports are under obligations like advance licenses or EPCG licenses.

Summary

An EXIM Manager needs to balance negotiating terms with customers, considering cost impacts, coordinating with various internal and external stakeholders, and ensuring compliance with international trade regulations. By meticulously managing each step from price negotiation to post-shipment documentation, an EXIM Manager can facilitate smooth and efficient export operations.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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