Role & responsibilities

Role Overview

We are seeking a proactive and detail-oriented Operations & Administration Executive to support office administration, sales coordination, procurement, vendor management, customer communication, documentation, and day-to-day business operations. This role is ideal for candidates with 02 years of experience who are eager to learn and contribute across multiple business functions.

Key Responsibilities

1. Office Administration

- Manage daily office administration and office facilities.
- Maintain office records, files, inventory, and documentation.
- Coordinate meetings, couriers, travel, and office logistics.
- Support employee onboarding documentation and administrative tasks.

2. Sales Coordination & Client Engagement

- Prepare quotations and follow up to convert inquiries into orders.
- Coordinate with customers regarding pricing, deliveries, and order status.
- Maintain customer records and CRM.
- Support repeat business through regular follow-ups.

3. Procurement & Vendor Management

- Identify and evaluate suppliers.
- Obtain quotations and negotiate pricing and delivery timelines.
- Maintain supplier database and purchase records.
- Coordinate purchase orders and vendor communication.

4. Marketing & Business Support





- Support email campaigns and promotional activities.
- Assist in lead generation and maintain marketing databases.

5. Documentation & Compliance

- Maintain quotations, invoices, purchase orders, COAs, and compliance records.
- Ensure proper filing and documentation.

6. Operations & Process Management

- Prepare MIS reports.
- Coordinate with internal teams for smooth execution.
- Track inquiries, quotations, procurement, and pending tasks.

Preferred candidate profile

Key Skills & Requirements

- Strong communication and organizational skills
- Proficiency in MS Excel, Word, Outlook, and email
- Ability to multitask and coordinate with multiple stakeholders
- Positive follow-up and problem-solving skills
- Positive attitude and willingness to learn

Preferred Qualifications

- Bachelor's degree in Business Administration, Commerce, Pharmacy, Chemistry, Life Sciences, or related field.
- 02 years of experience. Freshers are welcome to apply.

Key Performance Indicators (KPIs)

- Administrative efficiency
- Quotation response time
- Vendor database quality
- Customer follow-up effectiveness
- Documentation accuracy
- Operational support and reporting

📌 Operations & Administration Executive (Uttar Pradesh)
🏢 Agnitio Solutions
📍 Uttar Pradesh