Job Description: Executive Assistant – Founder’s Office

Ink In Caps is looking for a highly organized, proactive, and business-savvy Executive Assistant to join the Founder’s Office. If you are someone who enjoys working at the center of decision-making, thrives in fast-paced environments, communicates with confidence, and leverages technology to drive efficiency, we would love to hear from you.

Roles & Responsibilities:

As an Executive Assistant – Founder’s Office, you will play a critical role in supporting leadership priorities, driving execution, and ensuring seamless coordination across stakeholders. Your responsibilities will include:

● Strategic Support & Business Awareness: Understanding key business priorities, helping the Founder stay focused on high-impact initiatives, and bringing awareness of market trends, industry developments, and current affairs into day-to-day discussions.

● Calendar & Communication Management: Managing complex schedules with sound judgment, coordinating meetings, and handling internal and external communication professionally and confidently.

● Meeting & Follow-up Management: Preparing meeting agendas, documenting key discussions, tracking action items, and ensuring timely follow-through on commitments and deliverables.

● Stakeholder Coordination: Acting as a bridge between leadership, teams, clients, partners, and external stakeholders to ensure alignment, transparency, and effective communication.

● Technology & Process Optimization: Utilizing tools such as Google Workspace, Slack, Notion, CRM platforms, and AI-powered solutions to improve productivity, streamline workflows, and enhance operational efficiency.

● Project & Priority Tracking: Monitoring key initiatives, deadlines, and business priorities to ensure projects progress smoothly and critical tasks are not overlooked.

● Reporting & Presentation Support: Preparing concise reports, summaries, presentations, and business updates to support informed decision-making.

● Problem Solving & Execution Excellence:



Anticipating challenges, identifying solutions proactively, and ensuring smooth execution across multiple priorities.

Essential Skills & Qualifications:

● Minimum 3–6 years of experience in an Executive Assistant, Founder’s Office, Chief of Staff, or similar role.

● Solid written and verbal communication skills with the ability to engage confidently with senior stakeholders.

● Excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously.

● Strong business acumen and awareness of market trends, technology developments, and current affairs.

● Proficiency in productivity and collaboration tools such as Google Workspace, Slack, Notion, CRM systems, and similar platforms.

● Comfortable leveraging AI tools and automation technologies to improve productivity and efficiency.

● Strong problem-solving skills with a proactive and solution-oriented mindset.

● Ability to handle confidential information with professionalism, discretion, and maturity.

● Exceptional attention to detail and ability to maintain high standards of execution.

Preferred Qualifications:

● Experience working in technology, SaaS, startup, or high-growth business environments.

● Prior exposure to Founder’s Office, strategic operations, or leadership support functions.

● Demonstrated ability to simplify complex information into transparent and actionable communication.

● Strong curiosity, business awareness, and an interest in staying updated on industry trends, technology, and innovation.

● Experience using AI-powered productivity tools and workflow automation platforms.

How to Apply:

Interested candidates meeting the minimum experience criteria are invited to apply by sending your CV to [email protected] with the subject line:

"Application for Executive Assistant – Founder’s Office"

At Ink In Caps, we value creativity over hierarchy and pride ourselves on an employee-first work culture where a diverse, inclusive team can thrive and innovate!

Pay: ₹1,000,000.00 - ₹1,200,000.00 per year

Work Location: In person

📌 Executive Assistant - Founder’s Office (Mumbai)
🏢 INK IN CAPS MEDIA & MARKETING
📍 Mumbai