Position: Admin & HR Coordinator

Company: Maple Highways
Location: Andheri (Marol), Mumbai
Employment Type: Third Party Payroll
Working Days: Monday to Friday
Working Hours: 10:00 AM to 7:00 PM
Experience: 1–3 Years

About the Company

Maple Highways is an infrastructure investment platform focused on the ownership and management of highway assets across India. The organization operates in the roads and infrastructure sector, with a strong focus on operational excellence, sustainability, and road safety.

Role Overview

We are looking for an organized and proactive Admin & HR Coordinator to support the day-to-day administrative, coordination, and documentation activities of the organization.

The role is suitable for candidates with 1–3 years of experience in administration, coordination, HR & Admin, or a similar role. The candidate will be responsible for coordinating with internal teams and external vendors, managing documentation, assisting with invoice-related activities, maintaining records, and providing basic HR administrative support.

The ideal candidate should be comfortable handling multiple coordination activities, following up with stakeholders, maintaining accurate records, and ensuring that routine administrative tasks are completed on time.

Key ResponsibilitiesAdministration & Coordination

- Handle day-to-day administrative activities and provide coordination support to the team.
- Coordinate with vendors, suppliers, and service providers for office and operational requirements.
- Maintain records of office supplies, services, and administrative requirements.
- Coordinate procurement of stationery, office supplies, and other required materials.
- Follow up with vendors and service providers for timely completion of assigned work.
- Assist with office maintenance and other routine administrative requirements.
- Maintain proper documentation and filing of administrative records.




- Coordinate meetings and other administrative activities as required.
- Provide general administrative support to employees and management.

Invoice & Vendor Coordination

- Receive and maintain invoices and bills received from vendors and service providers.
- Check invoices for basic accuracy and ensure required supporting documents are available.
- Coordinate with vendors for corrections, missing documents, or clarification related to invoices.
- Submit verified invoices to the relevant Finance/Accounts team for further processing.
- Maintain records and trackers of invoices and vendor-related documentation.
- Follow up on invoice status with internal teams and vendors when required.
- Assist in maintaining vendor records and documentation.

HR & Employee Administration

- Assist the HR team with routine employee documentation and administrative activities.
- Support employee onboarding documentation and coordination.
- Maintain employee records and ensure proper filing of documents.
- Assist in coordinating background verification and pre-employment documentation, wherever applicable.
- Support HR-related coordination and follow-ups with employees and internal teams.
- Maintain confidentiality of employee and company information.

General Coordination & Reporting

- Maintain trackers and reports related to administration, vendors, invoices, and employee documentation.
- Coordinate with different departments to ensure timely completion of assigned tasks.
- Follow up with internal and external stakeholders on pending activities.




- Assist in preparing basic reports and maintaining records as required.
- Support the team with additional administrative and coordination activities as assigned.

Candidate Requirements

- 1–3 years of experience in Administration, HR & Admin, Coordination, Operations Coordination, or a similar role.
- Candidates with 1+ years of relevant experience are welcome to apply.
- Candidates currently working as Admin Coordinators, HR & Admin Executives, Admin Executives, Operations Coordinators, or similar positions will be preferred.
- Basic experience in handling invoices, bills, vendor coordination, or administrative documentation.
- Good working knowledge of MS Excel and MS Office.
- Strong coordination and follow-up skills.
- Good verbal and written communication skills.
- Organized and detail-oriented approach to work.
- Ability to maintain records and handle multiple tasks simultaneously.
- Willingness to learn and take ownership of assigned responsibilities.

Key Skills

Administration | HR & Admin | Coordination | Invoice Handling | Vendor Coordination | Documentation | Record Management | MS Excel | MS Office | Follow-up | Employee Administration

Ideal Candidate Profile

The ideal candidate would be someone with 1–3 years of experience who is currently working in an Admin Coordinator, HR & Admin, Admin Executive, or Operations Coordinator role.

Candidates with 1+ years of relevant experience can also be considered if they have valuable exposure to administration, coordination, vendor follow-ups, invoice handling, and basic HR documentation.

The role is best suited for a hands-on and organized coordinator who can manage routine administrative activities, coordinate with different stakeholders, maintain documentation, and support the HR team when required.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person

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