Purpose of the role

A dual-mandate role that keeps the firm running on two fronts. On one side, the Admin & Accounting Manager ensures all three offices operate smoothly — facilities, supplies, food, housekeeping, vendors and the day-to-day workplace that lets the team do its best work. On the other, they support the firm’s own group accounting through hands-on bookkeeping and finance operations across the group entities on Zoho and Tally.

This is a hands-on, dependable, all-rounder role for someone who can move fluidly between operational admin and accounting, and who genuinely helps across the board wherever support is needed.

Key responsibilities

Office & facilities management (three offices)

- Oversee daily operations and upkeep of all three offices, keeping each clean, safe and well-stocked.

- Own the Admin & Cleaning SOP; supervise housekeeping staff and maintain checklists consistently across sites.

- Manage office infrastructure, AMCs, repairs and maintenance; liaise with landlords and building management.

- Maintain consumables and inventory with defined reorder levels at each location.

Food, pantry & hospitality

- Plan and coordinate daily food and catering based on headcount; ensure quality and hygiene standards are met.

- Minimise food wastage and oversee responsible redistribution of leftovers.

- Ensure pantries are stocked and that tea/coffee service runs as scheduled.

Vendor,



procurement & cost control

- Source, negotiate and manage vendors — catering, housekeeping, stationery, IT consumables and couriers.

- Track contracts, renewals and AMC schedules; control admin spend against budget.

Travel, logistics & events

- Arrange travel, accommodation and logistics for staff and visiting partners.

- Support internal events, team gatherings and visitor hosting.

Group accounting — Zoho & Tally (essential)

- Maintain day-to-day books across the group entities in Zoho Books and Tally.

- Process accounts payable and receivable, expense claims and petty cash.

- Perform bank and ledger reconciliations and maintain intercompany records across the group.

- Support month-end close, prepare schedules and assist with management reporting.

- Coordinate GST, TDS and statutory compliance with the finance and tax team.

- Keep financial records orderly and audit-ready at all times.

Records, compliance & confidentiality

- Maintain statutory, HR-admin and office records accurately and securely.

- Uphold a clean-desk and document-confidentiality standard across offices — essential given the firm handles client-sensitive financial data.

Cross-functional support

- Act as a go-to problem-solver across the business, helping across the board wherever operational support is needed.

📌 Admin & Accounting Manager (Ahmedabad)
🏢 unreconciled
📍 Ahmedabad