Purchase Officer

Functions

Purchase officer is responsible and accountable for timely:

- Supply of requisition for stores

- Completion of technical services

- Processing of requisition and supply on board

- Processing of invoices

- Ensuring all PO/SPO’s have the vendor evaluation

KPIs

- Approval of invoices without issues within 10 working days from receipt of invoice

- Minimize the zero value PO

- Process spare requisition within 5 working days after replication in NS

Tasks

Tasks shall include but not be limited to:

- Arranging on board delivery of below at convenient ports:

- Stores

- Spares

- Lubes

- Chemicals

- Paints

- Ordering the spares requisition in consultation with Technical Supt.

- Consolidating and dispatching of spares ordered worldwide in an economical way.

- Arranging transport and follow up and final connection of these shipments.

- Ensure to save freight budget.

- Co-ordinating with Vessel Supt. for any additional/technical clarification that vendor may require to process and supply the order.

- Sending the vessel, a Delivery list on items,



services.

- Assigning appropriate accounting code to every requisition.

- Checking and entering Master Cash account for every month in NS.

- Entering agency request in SIS and liaising with agency desk for verification of account code in port DA.

- Liaise with agency desk/agent for timely delivery CTM onboard.

- Liaise with port agent for delivery of stores/spares to the vessel in time and with economical cost.

- Verifying all invoices and registering and approving those invoices for payment.

- Follow up with accounts department for payment confirmation slips and forwarding such confirmations to vendors if required.

- Arrange technical services

- Capture all cost in the books for the expenses.

Report to

Technical Superintendent

Substitute

Purchase Officer

Minimum Experience

1-5 years’ experience in a purchase/procurement position or similar experience

Minimum Qualifications

Graduate

📌 Purchase Officer (Mumbai)
🏢 Nameless
📍 Mumbai