This role is for one of our clients

Industry: Operations

Seniority level: Mid-Senior level

Min Experience: 8 years

Location: Mumbai

JobType: full-time

₹17,00,000 - ₹25,00,000 a year

About the Role

We’re looking for a sharp, experienced, and highly organized Office & Executive Operations Manager to oversee the smooth functioning of our Private Equity firm’s office operations. This is a strategic hybrid role that combines office administration, executive support, and front-of-house management. You’ll be the go-to person for ensuring that our work environment reflects the professionalism and efficiency that define our brand.

You’ll work directly with the leadership team—including the CEO and Managing Directors—and play a critical role in maintaining executive productivity, enhancing internal operations, and ensuring seamless interactions with clients, investors, and stakeholders.

What You’ll Do

? Office Operations & Facilities

Manage the day-to-day functioning of the office, ensuring a seamless and professional work environment

Coordinate with vendors, facility service providers, and building management for maintenance, utilities, and IT infrastructure

Oversee inventory and procurement of office supplies, ensuring operational readiness

Organize internal events, off-sites, and team-building activities in collaboration with HR

?‍? Executive Assistance

Provide dedicated support to the leadership team, handling complex scheduling, travel logistics, and calendar management

Arrange end-to-end travel plans: flights, hotels, ground transport, visas, and itineraries





Prepare reports, documents, and confidential communication with discretion and efficiency

Act as the gatekeeper for executive time, helping prioritize meetings and requests

? Front-Office & Stakeholder Interaction

Serve as the primary point of contact for high-profile visitors including investors, advisors, and business partners

Maintain a polished front-office experience that reflects the firm’s premium positioning

Answer and route calls with discretion, ensuring prompt and qualified communication

? Internal Coordination & Support

Liaise across departments (HR, Finance, Legal) to assist with onboarding, asset tracking, expense processing, and internal compliance

Coordinate investor and board meetings—manage logistics, prepare materials, and ensure smooth execution

Establish efficient workflows and processes to boost team productivity

What We’re Looking For

8–20 years of professional experience in office administration, executive assistance, or operations, preferably in finance, consulting, or investment environments

Strong English communication—both written and verbal—with an ability to manage correspondence professionally

Expertise in managing calendars, complex travel itineraries, and vendor coordination

Proficient in Microsoft Office, Outlook, and productivity platforms (expense tools, CRM, scheduling systems)

Highly discreet, emotionally intelligent, and capable of maintaining confidentiality at all times

Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment

📌 Office & Executive Operations Manager (Mumbai)
🏢 Nameless
📍 Mumbai