This role is for one of our clients

Industry: Marine

Seniority level: Mid Senior level

Location: Mumbai, BKC

JobType: full-time

We are hiring a Marine Finance Executive – Port Cost Management to oversee financial control and settlement of port-related costs across international shipping operations. This role plays a critical part in ensuring financial accuracy, cost transparency, and compliance across port calls by managing Port Disbursement Accounts (PDAs) from estimation to final settlement.

The role requires strong marine accounting knowledge, a sharp eye for detail, and the ability to coordinate effectively with operations teams, port agents, and finance stakeholders across geographies.

Key Responsibilities

Port Cost Management & Accounting

Handle end-to-end processing of port cost estimates, advances, and final settlements

Register, track, and validate port-related invoices and financial documents

Review final port cost statements against applicable port tariffs, operational records, and contractual terms

Ensure accurate reconciliation of estimated versus actual port costs

Financial Controls & Compliance

Apply internal accounting controls and compliance standards to all port-related financial activities

Ensure correct cost allocation, account coding, and posting in marine finance systems

Maintain audit-ready documentation and transparent financial records

Support internal and external audits related to port and agency expenses

Stakeholder Coordination

Act as the primary finance contact for port agents, charterers, and internal operations teams

Resolve billing discrepancies, documentation gaps, and cost clarifications in a timely manner

Coordinate closely with Operations, Chartering, and Finance to ensure smooth port cost closures





Systems & Process Excellence

Work within marine ERP and accounting platforms (e.g., Veson IMOS, HarborLab or similar systems)

Track open items, settlements, and outstanding balances across multiple port calls

Contribute to process improvements aimed at increasing efficiency, accuracy, and turnaround times

Support ad-hoc projects related to cost optimization, reporting, or system enhancements

Required Experience & Capabilities

Proven experience in marine accounting, port cost management, or shipping finance

Strong understanding of port disbursement accounts, port tariffs, Statements of Facts (SOF), and charter party clauses

Excellent numerical accuracy with solid analytical and reconciliation skills

Ability to manage multiple port calls, deadlines, and stakeholders simultaneously

High attention to detail with a structured and disciplined working approach

Strong written and verbal communication skills in English

Comfortable working with digital tools, spreadsheets, and collaboration platforms (M365)

Hands-on experience with Veson IMOS or similar marine systems is a strong advantage

What Success Looks Like

Accurate and timely closure of port cost accounts

Minimal financial leakage and reduced billing discrepancies

Strong working relationships with port agents and operations teams

High confidence in port cost reporting and compliance

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

📌 Marine Finance Executive (Mumbai)
🏢 Important Business
📍 Mumbai