JOB TITLE

Department:

Technical

Reporting To:

Marine Lead or Superintendent/Technical Lead or Superintendent

Location:

Mumbai

Contract Type:

Full Time

Company Overview

Scorpio is a Group investing in and operating shipping assets since 1971. Today Scorpio is a leading service provider to the seaborne transportation of commodities and petroleum products business. Scorpio provides primarily full technical management expertise as well as commercially managing a fleet of over +180 vessels. Headquartered in Monaco, today the Group employs +850 onshore employees located across Europe, North America, Middle East and Asia

Primary Responsibilities And Duties

Tasks shall include but not be limited to:

- Following up on/Sending the vessels Fleet flash/ Alert related to bunker or any technical circulars from third party/ makers of equipment

Documentation & Routine tasks like:

- Creating pending defect order with job cause Lube oil analysis for the Lube oil Alerts items in the reports as required

- Extracting the data for monthly Lube oil consumption for each vessel for vessel KPI monitoring / lube oil report to Accounting team

- Extracting the Main Engine monthly performance data for vessel KPI

- Extracting the monthly overdue PM Job of last month on 5th of every month for collecting data for vessel KPI

- Following up with vessels for overdue monthly PM job by extracting the report from PMS every third week of month and send reminder to the vessel

- Maintaining records and forwarding the LO & Bunker analysis report to the vessel

- Sending monthly log sheets (ICCP, MGPS, Boiler waterlogs, Cooling waterlogs to respective maker for analysis)





- Assisting Superintendent in Monitoring of Maintenance, operational performance

- Assist in take over and hand over of vessels

- Keep Q88, HVPQ and Officers matrix up to date

- Assist MS in submitting various oil major questionnaires

- Assist in correspondence with flag / class and related documentation

- Assist in registration of vessels for HRA transit

- Create inspection/audit reports in PMS

- Monitor and alert Superintendent on due dates of CAR’s and WO’s

- Participate in Ship/Shore drills

- Compile data for ongoing Navigation/Safety campaigns

- Monitor rest hour records from the vessel and alert MS for any NC’s

- Assist vessels in organizing documentation for inspections and port calls

- Assist Superintendent in scheduling audits/inspections

- Update PMS and other company software’s for audit/inspection/ shore visits

- Supply company stationary on board

- Initiate and document unannounced Shore DA test

- Initiate with the vessel’s monthly alcohol test

- Track monthly HSE / Shipboard Management Meetings / Drills / Master Navigation Audit

- Update monthly fleet meeting report

- Submit quarterly declarations for US voyages to Insurance department

- Track due dates of surveys, services and certificate renewals and inform Technical Superintendent

- Any other tasks allocated by the Marine Superintendent and Technical Superintendent

Experience

- Minimum 1 year in similar Job profile

- or 6 months experience as Junior

- or 18 months experience as Deck or Engine Cadet

Competencies

The Fleet Administrative Officer is accountable for the following:

- Upkeep of vessel related certification & documentation

- Accuracy of data updated for vessel KPIs

Qualifications

📌 Fleet Officer Technical Management (Mumbai)
🏢 Leading
📍 Mumbai