What you’ll do:

Ground Transport Management
• Oversee day-to-day operations of employee ground transport including office commute, intercity travel, and event-specific transportation.
• Liaise with transport vendors for cab services, bus operators, and car rental agencies to ensure smooth service delivery.
• Develop and maintain rosters for shuttle services or employee pickup/drop-off schedules.
• Manage real-time tracking systems (if applicable) and ensure adherence to safety and punctuality standards.
• Ensure all vehicles used for employee transport are compliant with legal and safety regulations.
Business Car Rentals
• Coordinate the requisition and allocation of rental cars for official use.
• Negotiate rental contracts and manage vendor relationships to ensure service quality and cost efficiency.
• Track usage, fuel consumption, and maintenance schedules for rented vehicles.
• Implement systems for vehicle booking and usage monitoring.
Vendor and Contract Management
• Evaluate, onboard, and manage contracts with multiple vendors for air, ground, and car rental services.
• Ensure compliance with Service Level Agreements (SLAs), maintain performance dashboards, and lead quarterly business reviews (QBRs).
• Handle vendor billing, invoice verification, and coordination with finance for timely payments.
Cost Optimization & Reporting
• Prepare monthly MIS reports detailing travel and transport costs, vendor performance, and usage analytics.
• Identify areas for cost reduction and implement best practices.
• Assist in preparing annual budgets for travel and transport expenses.
Policy Implementation & Compliance




• Enforce the company’s travel and transport policy, updating it in line with industry trends and business requirements.
• Educate employees on travel processes and policies through workshops, emailers, or digital platforms.
• Ensure adherence to safety protocols, especially for female employees and late-night transportation.
Technology & Automation(Launch of MoveinSync across locations)
• Use digital tools and platforms to streamline travel requests, approvals, tracking, and reporting.
• Recommend and implement transport automation solutions such as app-based booking systems or GPS tracking tools.
Emergency Management
• Be the point of contact for employees during travel disruptions, transport issues, or emergencies.
• Maintain a contingency plan for critical travel needs or transport breakdowns.

Qualifications:

Key Requirements
Education & Experience
• Graduate in Business Administration, Travel & Tourism, Logistics, or related field.
• 6-8 years of experience in corporate travel and ground transport management.
• Experience working with travel management systems (e.g., SAP Concur, Travelport, Amadeus, etc.) will be an added advantage.

Skills:

Skills & Competencies
• Strong organizational and multitasking skills.
• Excellent negotiation and vendor management abilities.
• Good understanding of travel compliance, visa processes, and insurance.
• Proficiency in MS Office (especially Excel) and travel/transport management software.
• Effective communication and interpersonal skills.
• Ability to handle high-pressure situations and emergency response coordination.
• Robust analytical skills and cost-conscious mindset.

📌 Analyst- Travel and Transport (Pune)
🏢 Important Group
📍 Pune