Job Summary


We are looking for an Accounts Payable Executive responsible for managing purchase accounting, vendor reconciliation, payment tracking, bank transaction posting, and GST -related compliance. The role requires solid attention to detail, coordination with internal teams and vendors, and adherence to financial processes and timelines.

Key Responsibilities


1. Purchase Accounting


- Timely and accurate booking of purchase invoices in the accounting system (Zoho/Tally).

- Verification of invoices with PO/GRN and supporting documents.

- Booking of expenses, advances, and debit/credit notes as per process.

- Ensure all bills are accounted within defined TAT.

- Maintain proper filing and documentation for audit purposes.

2. Vendor / Party Reconciliation

- Regular reconciliation of vendor ledgers and statement of accounts.

- Identification and resolution of discrepancies with vendors.

- Follow -up for pending invoices, credit notes, and confirmations.

- Maintenance of accurate outstanding payable records.

3. Payment Tracking & Processing

- Preparation of vendor payment schedules based on due dates and credit terms.

- Tracking of payments and updating payment status in ERP.

- Support in preparation of ageing reports and payment proposals.

- Coordination with approvers for timely payment release.

4. Bank & Transaction Management





- Daily bank transaction categorization and posting in books.

- Reconciliation of bank statements with vendor payments and purchases.

- Support in month -end closing activities related to AP.

5. GST & Compliance Support

- Support in GST 2B reconciliation with books.

- Verification of GST compliance of vendors.

- Assistance in e -invoicing and documentation for audits.

6. Coordination

- Work closely with procurement, finance, and user departments.

- Resolve invoice, PO, and GRN related queries.

- Maintain audit -ready records and MIS reports.