We are looking to hire a capable Facilities Executive to join our amazing team at Jones Lang LaSalle Property Consultants Pte Ltd in Gurgaon.
Growing your career as a Full Time Facilities Executive is an awesome opportunity to develop productive skills.
If you are strong in leadership, critical thinking and have the right personality for the job, then apply for the position of Facilities Executive at Jones Lang LaSalle Property Consultants Pte Ltd today!

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Facilities Executive
Work Dynamics
Number of Subordinates:
Position's Goal

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To provide operational and administrative support to the Facility Management team assigned.
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Use initiative and creativity in performance of IFM operations duties and assist the team in implementing more efficient work practise.
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Administer Standard Operating Procedure for all Soft service areas working with the site Assistant Manager to provide timely reports to the Facility Management.

Deliverable Role/Responsibilities
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Provide support to the AFM to ensure critical operational items are attended to within agreed time frames
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To provide relief support to the F&A; site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc.
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To assist with the site audits & floor walks to be undertaken on entire Client site
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Assisting in tabulating site defects leading from the audits & floor walks and assisting with the setting of deadlines for the defects to be rectified
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Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff etc
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Full responsibility of the site during the entire shift
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Filing of site related documents including but not limited to challans, GRN's etc
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Ensure enough consumables stock is maintained on site & any shortfalls to be reported to the site lead
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Ensure all processes are followed as per the Standard Operating Procedures of BACI viz. Stationery, midnight snacks etc, material movement etc.
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Timely submission of reports as requested by Asst Manager & Facility Manager
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Ensure employee health & safety & related services
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Ensure that appropriate vendor escalation process is followed
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Ensure that all cleaning & maintenance schedules are adhered to
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Ensure completing any specific responsibilities as specified by the managers
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Tracking of Facility Operating Expenses
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Processing of all invoices for payment - first take approval of Client / FM and then submit to MIS and billing department.
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Liaison with the client Finance team
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Client billing / invoicing and follow up payments by clients
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Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering
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Maintenance of Billing Tracker
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Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist.
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Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Security, Maintenance and Keep AFM / FM updated.
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To prepare the snag list Soft copy date wise and coordinate with BMS and housekeeping to close the noticed points.
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Proper check on vending machines and photocopier machine reading.
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Checking H.K attendance on daily basis.
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To check food quantity, and Food testing before lunch/Dinner starts
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Coordinating for Medical Emergencies as and when required
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Take regular briefings of Help Desk/ Mail room Executive.
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Provide management advice to Helpdesk for escalated issues.
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Insure immediate response to priority Calls.
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Coordinate with facilities helpdesk regarding the arrangements of the day.
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Oversee the Front office Function during the shift
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Ensure Visitors are promptly attended by FOE
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Ensure that FOE has placed newspaper and magazine in the reception area.
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Oversee the Mailroom process during the shift.
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Provide management advice to Mailroom for escalated issues
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To check the attendance of our vendor's employee.
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Prepare weekly shift/duty rosters for Helpdesk, Front Desk, and Mailroom,
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Manage the inventory control of all facility related items.
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Maintain Proper Log Book and mention the follow up jobs if pending in next shift.
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Log Book Shared with FM every in every shift.

Education / Yrs. of Experience
Bachelor's Degree in any discipline, a minimum of 1-2 years of experience in a corporate environment. Tertiary qualifications in building management and/or business desirable. Proven ability to function effectively as part of a team. Proven ability to initiate and follow through with improvement initiatives
Skill Sets

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Exposure and experience in dealing with multinational corporate organizations
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Ability to adapt and perform under pressure
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Possess strong interpersonal skills with the ability to build rapport quickly.
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Positive communication skills

Sound like you To apply you need to have:
Strong knowledge of property operations
Playing a key role, the ideal candidate holds a degree in business or hotel and building management, and at least three to five years' experience in facilities management. You must also demonstrate good working knowledge in occupational safety, as well as aptitude in client-centric operations.
Solid background in team management
Are you an adept leader with a proven track record in managing a team Are you capable of effectively rolling out improvement plans Do you possess superior communications and reporting skills If these soft skills are your areas of expertise,



then we are more than thrilled to have you aboard.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
Location: On-site -Gurugram, HR
Job Tags:
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
About JLL -
We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle ('JLL') is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.

Benefits of working as a Facilities Executive in Gurgaon:

● Company offers great benefits
● Opportunities to grow
● Advantageous package

📌 Facilities Executive - Start Now (Gurugram)
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