Duties and Responsibilities

- Available at the front desk during peak foot flow hours.
- Greeting clients and setting a positive office atmosphere.
- Answering the phone, taking messages, and redirecting calls to respective offices.
- Visitor and guest management - hotel bookings, office and airport transfers and other adhoc requirements
- Organising and maintaining files and records and updating them when necessary.
- Creating and maintaining updated documents and spreadsheets.
- Overseeing the sorting and distribution of incoming mails and materials.
- Preparing outgoing mail items such as envelopes or packages - Material / shipment management
- Operating office equipment such as photocopier and printers.
- Bookkeeping and accounting material invoices.
- Recording meeting minutes.
- Performing an inventory of office supplies and order of need.
- Takes care of other back-up functions as needed.

Qualifications

- Graduate with 4-5 years of relevant experience in front desk management preferably in corporate background.
- Use of MS Office and basic knowledge of corresponding software applications, especially Outlook.
- Demonstrated ability in the following areas:

- Energetic with good communication skills




- Ability to handle matters with extreme tact and confidentiality wherein required.
- Organization capabilities
- Prioritization of multiple tasks.
- Advanced English language skills (written and verbal)
- Organizing and coordinating skills.
- Ability to foster a cooperative work environment.
- Excellent customer service orientation; responds to requests with a sense of urgency.
- Displays tact, patience, and the ability to handle stressful situations.
- Demonstrates competence and character that inspires trust.
- Ability to work independently in absence of daily supervision and proactively communicates issues, priorities, and objectives.
- Attention to detail, well organized, and able to set priorities.
- Reliable and cooperative team player; displays consideration and respect for others.

Dublin, Ireland

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Front Office Executive (Karnataka)
🏢 Allegion
📍 Karnataka