Job Summary

i-Lab is seeking a proactive, detail-oriented Project Coordinator to support the planning, governance, documentation, and execution of AI, Generative AI, automation, and digital transformation initiatives across the organization.

This role will work closely with AI Engineers, UI/UX teams, Business Analysts, Infrastructure, Security, and business stakeholders to enable smooth delivery of enterprise AI solutions, automation workflows, Copilot integrations, and technology transformation projects.

The role is focused on project coordination, PMO support, governance tracking, documentation management, reporting, stakeholder communication, and cross-functional alignment, rather than full end-to-end project ownership.

Reference

Reference No: noi-phone_number

Location: Noida

Responsibilities

- Coordinate AI/ML, Generative AI, automation, and digital transformation projects from planning through deployment and adoption.
- Maintain and manage project plans, timelines, RAID logs, risk registers, issue logs, action trackers, decision logs, and dependency trackers.
- Track milestones, deliverables, resource allocation, project risks, dependencies, and blockers, ensuring timely escalation and resolution.
- Support project governance routines, including steering committee meetings, sprint ceremonies, status reviews, stakeholder updates, and governance checkpoints.
- Ensure compliance with enterprise governance, security, risk, and documentation standards.
- Documentation Reporting: Prepare and publish project status reports, dashboards, KPIs, adoption metrics, business impact summaries, and leadership updates.
- Maintain accurate project documentation in SharePoint, Confluence, JIRA, Azure DevOps, and other approved repositories.
- Document meeting minutes, requirements updates, change requests, UAT results,



release notes, action items, and follow-ups.
- Ensure all project artifacts are version-controlled, organized, and audit-ready.
- Drive coordination across AI, Product, UI/UX, Infrastructure, Security, PMO, and business teams.
- Partner with Business Analysts, technical teams, and sponsors to track requirements, approvals, scope changes, timelines, and dependencies.
- Facilitate clear communication between technical and non-technical stakeholders.
- Support User Acceptance Testing UAT planning, test feedback consolidation, issue tracking, and readiness assessments.
- Assist in change management, rollout planning, adoption support, training coordination, and post-implementation monitoring.
- Help ensure successful launch and adoption of AI-powered and automation-enabled solutions.
- Accuracy and timeliness of RAID logs, trackers, and project documentation
- Quality and consistency of status reporting, dashboards, and governance updates
- Strong stakeholder engagement, communication, and follow-up discipline
- Adherence to project governance cadence, compliance, and documentation standards
- Effective support for UAT, rollout, adoption, and change management activities

Personal Success Characteristics
- Strong project coordination, PMO, and governance support experience
- Excellent stakeholder management, communication, and reporting skills
- Strong organizational skills with high attention to detail




- Ability to translate technical AI/ML concepts into business-friendly language
- Experience managing multiple priorities in cross-functional, rapid-paced environments
- Strong ownership, accountability, problem-solving, and follow-through

Educational Requirements
- Bachelors degree in business administration, Information Technology, Computer Science, Engineering, or related field

Previous Experience Requirements
- 7+ years of experience in project coordination, PMO, project support, or project management roles within technology, enterprise transformation, or digital programs
- Experience working in Agile, Scrum, or hybrid delivery environments
- Exposure to cross-functional enterprise projects involving IT, Security, Product, Infrastructure, and business teams
- Understanding of AI/ML, Generative AI, Copilot, automation, workflow orchestration, or intelligent automation initiatives is strongly preferred

Technical Skills
- Hands-on experience with JIRA, Azure DevOps (ADO), MS Project, Smartsheet, or similar project management tools
- Solid skills in PowerPoint, Excel, SharePoint, Confluence, Teams, and reporting tools
- Familiarity with the Microsoft ecosystem, including Microsoft Teams, SharePoint, Power Platform, and Copilot
- Experience with Power BI dashboards, ADO reporting, and SharePoint templates is an advantage

Preferred Certifications
- PMP, CAPM, prince2
- Agile, Scrum, or PMO certifications

Work Model

This role is based in Noida/Mumbai with a hybrid work model as per organizational policy.

Shift

Should be comfortable working in a shift starting from 12:00 pm to 02:00 pm IST

Should be flexible with shifts and willing to work extended hours when required

Reports To

Manager

📌 Project Coordinator (Uttar Pradesh)
🏢 Integreon
📍 Uttar Pradesh