We are hiring a detail-oriented Procurement Coordinator to streamline supplier interactions and manage procurement processes. This role involves coordinating supplier onboarding, pre-qualification, document management, facilitating RFQ & contract activities, and maintaining data. The successful candidate will be a key liaison between suppliers, category managers, and internal stakeholders, ensuring efficient communication and compliance with procurement procedures.
Key Responsibilities:
Supplier Onboarding and Qualification:
- Acknowledge supplier submissions.
- Screen supplier profiles for approval or rejection.
- Send pre-qualification invites post-approval.
- Request and review relevant qualification documents.
Documentation and Approval:
- Compile and review document sets for approval.
- Set up approved suppliers in SAP.
- Provide vendor recommendations as needed.
RFQ and Contract Management:
- Follow up on RFP acknowledgments and submissions
- Issue requirements to suppliers.
- Coordinate kick-off meetings and ensure timely responses.
- Follow up on contract signatures and release of agreements.
Invoicing and Material Management:
- Instruct suppliers for Pro Forma Invoices.
- Create down payment requests in SAP.
- Assist in Material/Service Master creation and reviews.
General Procurement Coordination:
- Ensure completion of technical evaluations.
- Notify end users and share contract copies.
- Facilitate emergency supplier & material setups in SAP.
Skills Required:
1. Procurement Coordination:
Possesses basic knowledge of procurement function.
2. Supplier Relationship Management: Ability to manage relationships with suppliers and internal stakeholders.
3. Communication Skills: Excellent communication and follow-up skills.
4. Detail-Oriented: Strong attention to detail in documentation and processes.
5. Time Management: Ability to manage multiple tasks with varying deadlines effectively & efficiently.
6. Problem-Solving: Effective problem-solving skills in the procurement workflow.
7. Collaboration: Ability to collaborate with cross-functional teams.
8. Adaptability: Capacity to adapt to evolving procurement requirements
9. Technology-friendly: Able and eager to learn and adopt new technology and methodology to deliver results
10. ERP Knowledge: Having knowledge of SAP, JAGGAER will be an added advantage
11. Language Skills: English is primary.
12. Educational Qualification: Any graduate, preferably MBA (Operations)
13. Working Schedule Flexibility:
- On a normal day working hours can be 11 AM to 8 PM IST.
- Total 5.5 working days in a week. Saturday will be full off, whereas either Friday or Sunday will be half day WFH.
- Public holidays can be different compared to what they are for India.
If you excel in a quick-paced environment, possess exceptional organizational skills, and can navigate complex procurement workflows, we encourage you to apply for this integral role in our procurement operations team.