Front Office Executive Note We are hiring for a Front Office Executive with 8-10 years of experience fluent in English and Kannada and with a Bachelor s degree Preference will be given to candidates from Convent ICSE CBSE school backgrounds Job Purpose To ensure the smooth functioning of the front desk operations including visitor handling telephone management EPBX operation typing official communication and providing overall administrative support Key Responsibilities Visitor Management Greet and welcome all guests visitors in a professional and courteous manner Maintain the visitor register manual digital and issue visitor passes Coordinate with internal departments to ensure timely appointments and meetings Ensure waiting areas and meeting rooms are neat and presentable at all times Monitor and ensure security protocols are followed for all visitors Telephone Handling EPBX Operations Handle incoming and outgoing calls efficiently through the EPBX system Redirect calls to the appropriate departments or personnel without delay Maintain a telephone directory and update it regularly Screen and forward calls take messages and ensure follow-up Manage voice mail and call transfers in coordination with the IT Admin department Official Communication Correspondence Draft type and format official letters circulars and emails in a professional manner Maintain records of incoming and outgoing communications Assist in printing scanning and dispatching documents when needed Maintain confidentiality while dealing with internal or external communications Office Administration Coordination Handle daily administrative tasks such as courier handling managing incoming outgoing mail Coordinate with housekeeping pantry staff and IT support for front office upkeep Maintain stock of front office supplies stationery visitor badges etc Monitor AMC schedules for front desk-related devices EPBX printer etc General Front Desk Operations Ensure reception area is tidy and organized at all times Manage appointment calendars and meeting room bookings Provide administrative support to HR Admin during audits or events Coordinate with the Admin team for employee ID cards access control and related services Desired Candidate Profile Education Graduate in any discipline Experience 8-10 years of relevant experience in front office reception Skills Proficiency in MS Office Word Excel Outlook Strong written and verbal communication skills Ability to multitask and remain calm under pressure Working knowledge of EPBX systems and visitor management software Pleasing personality and positive interpersonal skills Work Schedule Monday to Friday 9 00 am - 6 00 pm Saturday 9 00 am- 1 30 pm Should be punctual and maintain professional dress code and conduct Job Type Full-time Pay 35 000 00 - 40 000 00 per month Schedule Day shift Experience EPBX operations 8 years Required Convent ICSE CBSE school 5 years Required Language Excellent communication English Required Excellent communication Kannada Required Work Location In person

📌 Front Office (female) (Karnataka)
🏢 Vedita Ventures
📍 Karnataka