Position Summary We are seeking a highly organized and proactive Administration Facilities Manager to oversee the seamless operation of our office infrastructure and administrative services This role is pivotal in ensuring a safe efficient and productive work environment by managing property maintenance travel logistics vendor relationships and office administration across multiple locations The ideal candidate will be a strategic problem-solver with a strong focus on cost-effectiveness and quality service delivery Key Responsibilities 1 Facilities Infrastructure Management Manage the comprehensive upkeep maintenance and operational performance of all company properties Santosha Meadows ECA Building Implement and rigorously adhere to preventive maintenance schedules ensuring all repairs are conducted promptly and to a high standard Monitor and optimize utility consumption and ensure full compliance with all health safety and regulatory standards 2 Travel Transport Logistics Management Oversee all staff and visitor transportation including cab services for daily commutes and official requirements Manage the corporate travel desk coordinating end-to-end arrangements such as flight and train bookings hotel accommodations and detailed itinerary planning Liaise with travel agencies and vendors to negotiate favorable terms ensuring cost-efficiency reliability and high-quality service 3 Office Administration Procurement Procure and manage the inventory of all stationery office supplies and consumables for all locations Maintain optimal stock levels through systematic inventory control and timely replenishment Provide comprehensive logistical support for company events meetings and conferences 4 Vendor Contract Management Source evaluate and onboard vendors for facilities travel administrative services and other operational needs Negotiate contracts and Service Level Agreements SLAs to secure cost-effective and high-quality services Conduct regular vendor performance reviews to ensure adherence to agreed terms and drive continuous improvement Maintain a centralized vendor database contract repository and payment schedules in coordination with the Finance department 5 Compliance Documentation Reporting Maintain accurate and up-to-date records for all property maintenance vendor contracts travel bookings and inventory Prepare and present periodic Management Information System MIS reports on administrative expenditures and activities Ensure strict adherence to company policies statutory regulations and health safety protocols Qualifications Competencies Proven experience in facilities management office administration or a similar role Exceptional organizational and multitasking abilities with a keen attention to detail Strong negotiation vendor management and relationship-building skills Excellent verbal and written communication and interpersonal skills Proficiency in Microsoft Office Suite Word Excel Outlook Working knowledge of facility management software e g CAFM and travel management systems is highly desirable Job Types Full-time Permanent Pay 30 000 00 - 50 000 00 per month Perks Provident Fund Language English Preferred Work Location In person

📌 Administration Assistant (Gujarat)
🏢 Education Center of Australia
📍 Gujarat