Konovo is a global healthcare intelligence company on a mission to transform research through technology- enabling faster better connected insights Konovo provides healthcare organisations with access to over 2 million healthcare professionals the largest network of its kind globally With a workforce of over 200 employees across 5 countries India Bosnia and Herzegovina the United Kingdom Mexico and the United States we collaborate to support some of the most prominent names in healthcare Our customers include over 300 global pharmaceutical companies medical device manufacturers research agencies and consultancy firms As we evolve from a services-oriented model to a product-driven platform our new purpose-built hub in Whitefield Bengaluru is becoming the strategic heartbeat of Konovo We are looking for an Admin Executive who will shape an environment where brilliant people can do the best work of their careers This 5 day a week in-office Whitefield Bengaluru position is not a reactive back-office role You will be the connector who unblocks teams blends people-first programs with business priorities and turns our beautiful workspace into a productivity accelerator How You ll Make an Impact Facilitate and manage end-to-end administrative processes to support business operations including office management travel and logistics event coordination employee onboarding vendor and contract management and finance procurement support Act as the face of the organization by operating the front desk creating a professional first impression for all clients partners and visitors and ensuring a positive brand experience from the moment they step into the office Architect an unmatched employee experience - Collaborate with HR team to deliver end-to-end onboarding off-boarding and milestone moments for our India team ensuring every interaction deepens engagement and accelerates time-to-productivity Prepare welcome kits ID cards and desk setups so new hires are operational from Day 1 Own our office as a platform - Act as the primary liaison with the managed service provider building management and service vendors Leverage tools such as IoT devices desk-booking systems and workplace analytics to optimise space usage reduce costs and enhance the employee experience Ensure facilities housekeeping and maintenance services run seamlessly Enable rapid execution - Identify and resolve process bottlenecks across HR IT Facilities and Finance Propose data-driven improvements automate workflows e g self-service knowledge base chatbot ticketing and measure efficiency gains Champion culture belonging - Curate inclusive programs recognition rituals team events that connect and inspire our hybrid in-person workforce Coordinate celebrations team offsites and cultural events for the Bengaluru office Ensure operational excellence - Manage calls emails and messages routing them promptly to the right contacts Maintain accurate visitor logs issue and manage access ID cards arrange travel and accommodation and ensure couriers are distributed or dispatched without delay Travel within the city for obtaining signatures document verification bank vendor visits and official submissions Act as the first point of contact for external vendors ensuring effective coordination and timely execution of deliverables Implement and uphold company admin policies related to domestic and International travel procurement facility and vendor management What We re Looking For A proactive tech savvy administrative professional with 2-5 years experience in administration employee experience vendor management or workplace operations Strong negotiation coordination and organizational skills Excellent communication skills with the ability to handle external partners Fluent speaking reading writing in English Kannada and Hindi Flexibility to travel frequently within the city for business needs Proficiency in MS Office Word Excel PowerPoint Outlook Bachelor s degree in Business Administration Commerce or equivalent experience in a related field Integrity confidentiality and problem-solving mindset Why Join Konovo Be part of a mission-driven organisation that is empowering life science researchers and data scientists with the broadest ecosystem of healthcare audiences and an intelligent AI-enabled platform so insights aren t just collected they re connected Join a fast-growing global team with opportunities for professional growth and advancement Enjoy a creating and being a critical part of a team-oriented in-person work environment that fosters innovation and flexibility Experience a workplace that puts employees first offering a workplace designed for growth well-being and balance Become a part of an organisation that prioritizes your well-being with comprehensive benefits including group medical coverage accident insurance and a robust leave policy Our employee-centric policies ensure a rewarding and fulfilling work experience Make a real-world impact by helping healthcare organisations innovate faster If you re eager to build a meaningful career in healthcare market research and you re smart nice and driven to make an impact we d love to hear from you Apply now to be part of our journey