Executive - PRE Admin Function Procurement Real Estate Administration Reporting to Regional Head - Procurement Real Estate Administration Regional Business Head 1 Purpose Support materials services real estate and fleet procurement in the region and ensure their availability within the agreed costs and timelines and also support in end-to-end administration activities 2 Key Responsibilities Responsibilities Responsible for procurement of all materials services real estate and fleet in the region as per the defined processes and controls Responsible for the administration of empanelment of regional vendors for procurement of various materials and services for the company Support in identification and empanel regional fleet vendors in consultation with the operations teams and regional fleet management teams Conduct all commercial negotiations with such fleet vendors and ensure adherence to the pre-decided vehicle hire rates as per the signed contracts Responsible for supporting all real estate procurement in the region including Working closely with the regional operations teams for potential locations and size of the facilities required Support in Identification of properties in the potential locations as per the specifications location size etc Conducting the necessary due diligence on the shortlisted properties to minimize potential risks in future Supporting in negotiation of lease rentals with the landlords as per the budgets provided by regional teams Signing lease agreements with the landlords Renew and renegotiate rentals with the landlords before expiry of the lease period Liaise with the landlords on all aspects relating to the properties including payments lease renewals rent re-negotiations property modifications fit outs occupancy issues etc Identify and work with various vendors for all internal civil works renovations remodeling and facilities improvement Prepare a comprehensive database for all vendors contractors fleet vendors real estate landlords name of party products services supplied VAT CST PAN no price quality delivery payment terms and conditions etc in the region and keep it updated on an ongoing basis Responsible for the procurement for all assets required in the regions including machinery electrical equipments office implements like office furniture IT equipments like laptops printers scanners etc Validate all procurement indents and purchase orders raised in the region and seek approval of Head - Procurement Real Estate on the same Maintain an inventory of all spares for IT systems and frequently used items in the respective region Support corporate teams in commercial negotiations with short-listed vendors for major critical procurements to ensure best possible terms of procurement for the organization Continuously monitor vendor performance and ensure the conduct of periodic vendor audits Implement and ensure adherence to all policies and guidelines with respect to various Administration related activities like Facilities Management Work Place Management Housekeeping etc in the region Ensure maintenance of all Blue Dart locations and facilities in the region with respect to repairs maintenance etc Supervise any modifications or additions to the facilities Ensure effective conduct of all operations such as facilities management housekeeping pantry operations etc in all regional facilities Implement all guidelines with respect to maintenance and installation of electrical systems and the conduct of periodic HVAC maintenance for effective functioning of operations Responsible for maintenance of all utilities such as electric power air conditioning power and water supply lifts etc for all Blue Dart facilities located in the region Undertake preventive and breakdown maintenance of electrical and power supply equipment at facilities Ensure uninterrupted telecommunication and data communications at all locations in the region Ensure proper functioning of all office equipment like telephone instruments photocopiers fax machines etc in the region Liaison with regional government bodies like municipal corporations for obtaining and renewing various licenses like shops establishment glow sign licenses registration stamping of weighing scale etc Manage and coordinate administrative activities for the region including travel desk car hiring pick up-drop visitors establishment bills purchase and distribution of seasonal gifts etc Support in the identification and empanelment of service providers vendors for provision of soft services i e housekeeping pantry canteen food services and hard services i e HVAC Maintenance etc

📌 Executive – Pre & Admin (Chennai)
🏢 Dhl
📍 Chennai