JLL supports the Whole You personally and professionally Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology to our clients We are committed to hiring the best most talented people in our industry and we support them through professional growth flexibility and personalized benefits to manage life in and outside of work Whether you ve got deep experience in commercial real estate skilled trades and technology or you re looking to apply your relevant experience to a new industry we empower you to shape a brighter way forward so you can thrive professionally and personally Assistant Facilities Manager Soft Services Account Management - Work Dynamics India What this job involves Putting safety in your handsFirst things first your chief concern is to ensure a safer and more comfortable work workplace to work in and visit Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits Likewise the mailroom front office and housekeeping all fall into your realm Site operations ManagementCleanliness of sites to be maintained as per client requirement Pest control and indoor plants management as per contract Prepare business reports to help the client for decision making Ensure routing data update in tool as well as in physical records Ensure smooth transition of workspaces based on Business requirements Recommend continuous quality improvement practices and implement Industry Best Practice operationsSupport other FM functions based on crisis as a cross function to balance eco system 24 7 reachability in case of any emergency support Report ManagementPlan and maintain repository for all data information Prepare business reports to help the client for decision making Suggest Recommend changes or inputs required to enhance optimize process Ensure routine update of database for future reference Manpower ManagementEnsure sufficient manpower as per contract Attendance manual and application management Manage the morale of the team members Treat team members equally and give equal opportunities Appraisal management Data ManagementStore and restore all data as required by client Share required data for audits within stipulated period Maintain data as per data retention polity Vendor ManagementMaintain professional rapport with all sub vendors Conduct KPI and record MOM on their performance on monthly basis Ensure a property risk management program including audits is implemented and maintained Any incidents to be recorded and shared with CAPA reports Consumable stock ManagementEnsure Minimum Order Quantity is maintained Ensure sufficient stock for routine operations are maintained Ensure procurement on monthly adhoc basis Ensure business continuity Client visit Leadership visit Ensure to procure required materials Ensure to arrange venue based on the requirement Ensure food beverages are taken care of Ensure liason with Landlord helpdesk for smooth entry Training and DevelopmentEnsure to complete mandatory trainings for self as per organization requirement and appraisal Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal Preserve training records and materials for future reference Budget and billing managementTrack the budget monthly and ensure process the invoices as per agreed terms Follow up with vendor for timely submission of invoices Process the invoices after due diligence Track the invoices till payment and collate NDC for all vendors on quarterly basis If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements below We re interested in getting to know you and what you bring to the table Personalized benefits that support personal well-being and growth JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health About JLL - We re JLL a leading professional services and investment management firm specializing in real estate We have operations in over 80 countries and a workforce of over 102 000 individuals around the world who help real estate owners occupiers and investors achieve their business ambitions As a global Fortune 500 company we also have an inherent responsibility to drive sustainability and corporate social responsibility That s why we re committed to our purpose to shape the future of real estate for a better world We re using the most advanced technology to create rewarding opportunities amazing spaces and sustainable real estate solutions for our clients our people and our communities Our core values of teamwork ethics and excellence are also fundamental to everything we do and we re honored to be recognized with awards for our success by organizations both globally and locally Creating a diverse and inclusive culture where we all feel welcomed valued and empowered to achieve our full potential is important to who we are today and where we re headed in the future And we know that unique backgrounds experiences and perspectives help us think bigger spark innovation and succeed together

📌 Assistant Manager - Soft Services (Tamil Nadu)
🏢 JLL
📍 Tamil Nadu