Job Description – HR Excellence Executive

Department: Human Resources

Reports To: HR Manager

Location: Manufacturing Plant (13 Production Lines)

Position Purpose

The HR Excellence Executive is responsible for designing, implementing, monitoring, and continuously improving HR systems and people development processes across the manufacturing plant. The role ensures employees have defined competencies, receive required training, complete performance evaluations on time, and comply with company standards, DMS, and audit requirements. Payroll, recruitment, statutory compliance, attendance, and employee relations are managed by other HR team members.

Key Responsibilities

1. Performance Management System (PMS)

- Own the annual PMS cycle and appraisal calendar.
- Coordinate goal setting, KRAs, KPIs, mid-year and annual reviews.
- Track completion across departments and follow up on delays.
- Maintain appraisal records and dashboards.
- Support performance normalization, promotions, and confirmations.

2. Skill Matrix & Competency Management

- Develop and maintain skill matrices for all departments and 13 production lines.
- Define competency levels and identify skill gaps.
- Track multi-skilling, cross-training, and competency assessments.
- Maintain certification and competency records.

3. Training & Development

- Conduct Training Need Identification (TNI).
- Prepare and execute the annual training calendar.
- Coordinate induction, GMP, food safety, SOP, technical, behavioral, and leadership training.




- Maintain attendance, effectiveness evaluation, and training records.

4. Supervisor Certification

- Develop certification modules for supervisors.
- Coordinate written, practical, and interview assessments.
- Maintain certification validity and renewal schedules.

5. DMS Compliance & Audit

- Conduct weekly and monthly DMS audits.
- Audit skill matrices, training boards, SOP compliance, visual management, and action trackers.
- Prepare audit reports, CAPA, and closure tracking.

6. HR Governance & Compliance

- Maintain HR SOPs, policies, documentation, and audit readiness.
- Support ISO, food safety, customer, and corporate HR audits.
- Ensure document revision control.

7. Governance Packs & Dashboards

- Prepare monthly governance packs covering headcount, training, PMS, skill matrix, compliance, and HR KPIs.
- Present reports to the HR Manager and Plant Leadership.

8. Continuous Improvement

- Standardize HR processes.
- Support HR digitization and automation.
- Implement process improvement initiatives.

Key Performance Indicators (KPIs)

(Specific KPIs to be defined and agreed upon with the HR Manager)

Key Skills

- Performance Management System (PMS)
- Competency Mapping
- Skill Matrix Development
- Learning & Development
- Training Need Identification
- DMS & Audit Management
- Advanced Excel & PowerPoint
- HR Analytics & Reporting
- Communication & Stakeholder Management
- Continuous Improvement

📌 HR Excellence-Greater Noida (India)
🏢 Sunshine Workforce Solutions
📍 India