Facility Executive - Soft Services role involves managing various aspects related to facility
operations and services.
Main Responsibilities:
- Site Operations Management:
- Monitor and oversee housekeeping-related activities within the facility.
- Arrange consumables and supplies for client or VIP visits.
- Interface with pest control for pest management activities.
- Monitor mailroom operations.
- Prepare daily, weekly, and monthly reports.
- Collect vendor documents for compliance audits.
- Facility Maintenance and Administration:
- Take facility rounds to identify and address any issues
- Manage the facility team to ensure timely deliverables.
- Inspect services regularly to maintain performance standards.
- Assist the Facility Manager (FM) in administrative functions, security matters, and
other client-related tasks.
- Own day-to-day administration, including stock tracker reports.
- Vendor Management:
- Groom and monitor vendors in real time,
ensuring adherence to service level
agreements (SLAs).
- Conduct background checks for vendors.
- Process vendor invoices.
- Additional Responsibilities:
- Coordinate with space planners for any office moves.
- Maintain soft services stores and stocks.
- Oversee laundry, gym, spa, and wellness room requirements.
- Manage horticulture needs.
- Handle sports equipment stock and issuance.
- Maintain the asset register.
- Ensure timely availability of food and beverage items.
- Submit monthly accruals to the FM.
- Facilitate vendor staff training and development.
- Manage library books and stocks.
- Qualifications & Skills:
- Qualifications in property, building, or facilities management are preferable.
- Excellent people skills and the ability to interact with a wide range of client staff.
- Robust organizational and communication skills.