Openings available in Projects, HR & Administration, and Corporate Operations.

Job Description Coordinator

Department

Role Summary

We are looking for a proactive and organized Coordinator to support our HR/ administrative/ Engineering Projects functions. The role involves managing recruitment, employee lifecycle activities, office administration, travel coordination, and ensuring smooth day-to-day operations. The ideal candidate should have good communication skills, be detail-oriented, and have robust follow-up abilities.

Key Responsibilities

Recruitment & Onboarding

- Manage the complete recruitment process from sourcing to joining.
- Screen resumes and shortlist suitable candidates.
- Schedule and coordinate interviews with hiring managers.
- Conduct HR interviews and maintain interview records.
- Negotiate salary offers within approved budgets.
- Prepare and issue offer letters.
- Collect and verify joining documents.
- Coordinate employee onboarding and orientation.
- Maintain recruitment trackers and reports.

HR Operations

- Prepare and update Job Descriptions (JDs).
- Post job openings on job portals and other recruitment platforms.
- Manage employee leave and attendance records.
- Coordinate birthday and work anniversary celebrations.
- Organize weekly employee engagement activities and internal communication.
- Handle resignation and exit formalities.
- Maintain employee records and HR documentation.

Administration

- Manage office couriers, dispatches, and envelopes.




- Coordinate travel bookings, accommodation, and reimbursements.
- Coordinate with vendors for administrative requirements.
- Raise Purchase Requisitions (PRs).
- Coordinate Purchase Orders (POs) and Work Orders with the Procurement team.
- Maintain administrative records and trackers.

Coordination & Follow-ups

- Follow up with internal departments to ensure timely completion of tasks.
- Coordinate with the Projects team for documentation and pending activities.
- Track approvals and ensure timely closure of action items.
- Prepare basic MIS reports and maintain trackers for recruitment, administration, and pending tasks.
- Support management with day-to-day coordination activities.

Required Skills

- Good communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail.
- Strong follow-up and coordination skills.
- Ability to manage multiple priorities and meet deadlines.
- Basic negotiation and documentation skills.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Experience with HRMS or ERP systems is an advantage.

Key Performance Indicators (KPIs)

- Timely closure of open positions.
- Accuracy of HR documentation.
- Smooth onboarding and exit processes.
- Timely management of leave and attendance.
- Employee engagement activities completed as planned.
- Timely travel and reimbursement processing.
- Completion of follow-ups, PRs, POs, and administrative tasks within deadlines.

📌 Administration Coordinator (Gujarat)
🏢 Steam House India
📍 Gujarat