Department: Procurement & Supply Chain
Location: Gurgaon
Reports To: Head Purchase
Industry: Facility Management / Real Estate Services
Experience Required: 3+ years in procurement, with minimum 1 years in facility management or related industries

Job Summary:

The Deputy Manager/ Manager Procurement will be responsible for end-to-end procurement and contract management for facility management services. This includes strategic sourcing, vendor development, cost optimization, contract negotiations, procurement planning, compliance, and ensuring timely supply of goods and services across sites.

Key Responsibilities:

1. Strategic Procurement & Sourcing

- Develop and execute procurement strategies aligned with facility operations and business needs.
- Identify reliable suppliers for facility-related services: housekeeping, security, MEP, HVAC, consumables, AMC, etc.
- Drive cost-saving initiatives without compromising on service quality or compliance.

2. Vendor Management

- Evaluate, onboard, and manage vendor performance through SLAs and periodic reviews.
- Build vendor panels for key services and ensure competitive benchmarking.
- Ensure timely contract renewals, vendor audits, and service compliance.

3. Procurement Operations

- Oversee purchase requisition, quotation evaluation, comparative analysis, and purchase order issuance.
- Monitor inventory levels for high-volume sites and ensure timely replenishment.
- Coordinate procurement of materials such as cleaning supplies, PPE, engineering consumables, spares, and utilities.

4.



Contract & Compliance Management

- Draft, negotiate, and manage service agreements and rate contracts.
- Ensure all procurement processes adhere to internal controls, audit standards, and statutory compliance.
- Maintain documentation for internal and external audits.

5. Budgeting & Cost Control

- Work with finance and site teams to align procurement with budgeted expenses.
- Identify opportunities for cost optimization and value engineering in services and consumables.
- Track and report monthly savings and procurement efficiency metrics.

6. Stakeholder Coordination

- Support mobilization and demobilization of sites by ensuring timely provisioning of services, uniforms, machines, etc.

Required Skills & Competencies

- Solid negotiation and vendor management skills.
- Deep understanding of facility management services and market pricing.
- Knowledge of procurement software (SAP/Asite/Oracle/Tally or any ERP system).
- Excellent documentation and contract drafting skills.
- Analytical thinking, decision-making, and leadership ability.
- Ability to multitask across geographies and sites.

Qualifications

- Graduate in Engineering + MBA in Supply Chain / Operations (preferred).
- 5 years of experience in procurement, preferably in FM, IFM, Real Estate, or Infrastructure industries.

Key KPIs / Success Metrics

- % Cost savings YoY
- Vendor performance scorecard
- PO cycle time reduction
- Timely provisioning for mobilized sites
- Audit compliance and documentation completeness

📌 Sr Executive/ Assistant Manager - Purchase - Facility Vertical (Haryana)
🏢 BPTP
📍 Haryana