Job Title: Executive Assistant

Required Experience: 3-5 years as an Executive Assistant

Reports To: CEO

Employment Type: Full-time

Location: iCreate Campus, Deo Dholera, Opp. Kensville Golf Club, Rajkot Bavla Highway, Ahmedabad – 382240.

Relevant Experience: Understanding of startup ecosystems, incubation, accelerators, or innovation programs preferred

Role Summary:

The Executive Assistant to the CEO will provide high-level administrative, operational, and strategic support to ensure the smooth functioning of the CEO’s office. This role requires exceptional organisational skills, discretion, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

- Executive & Strategic Support:
- Manage the CEO’s calendar, meetings, travel plans, and day-to-day priorities.
- Provide end-to-end administrative support to ensure smooth functioning of the CEO’s office.
- Track strategic initiatives, deadlines, and follow-ups across incubation programs and projects.
- Prepare briefing notes, presentations, reports, and dashboards for internal and external meetings.

- Ecosystem & Stakeholder Coordination:

- Act as a coordination point between the CEO and internal teams, incubated startups, mentors, investors, government officials, academic institutions, and ecosystem partners.
- Support scheduling and coordination for startup reviews, demo days, investor meetings, MoUs, and ecosystem events.
- Assist in managing communication with founders and ecosystem stakeholders on behalf of the CEO.

- Communication & Documentation:

- Draft professional emails, official communications, meeting agendas, and minutes of meetings.
- Maintain records of key discussions,



decisions, and action items related to incubation programs.
- Ensure timely follow-up and closure of tasks with relevant teams.

- Confidentiality & Governance Support:

- Handle sensitive information related to startups, funding, partnerships, and policy matters with strict confidentiality.
- Support board meetings, advisory council meetings, and government reviews, including documentation and coordination.

- Operational & Project Support:

- Coordinate with internal departments to ensure alignment with CEO priorities.
- Assist in special projects, reports, and initiatives related to incubation programs, startup lifecycle management, and institutional growth.
- Support event logistics and high-level visits involving the CEO.

- Other Duties:

- Performs other duties as assigned.

Key Skills & Competencies Required:

- Excellent written and verbal communication skills.
- Strong organisational, multitasking, and time-management abilities.
- High level of professionalism, discretion, and integrity.
- Proficiency in MS Office / Google Workspace tools.
- Ability to work in a rapid-paced startup or incubation ecosystem.
- Ability to manage multiple stakeholders and dynamic priorities.
- Strong follow-up and execution-oriented mindset.
- Comfort working with senior leadership, founders, and external partners.
- Flexibility to work beyond standard office hours during events or critical timelines.

Qualifications:

- UG/PG in any related field.

Experience:

- 3-5 years of experience as an Executive Assistant.
- Understanding of startup ecosystems, incubation, accelerators, or innovation programs.

To Apply, send an email to [email protected] with your updated CV and a cover letter.

📌 EA to CEO (India)
🏢 International Centre for Entrepreneurship and Technology (iCreate)
📍 India