Role: Lead – Administration & PR

Location: Coimbatore, Tamil Nadu

Reporting line: Manager- Administration & PR

About KKF/ KKID

Karl Kübel Development Institute (KKID), the capacity-building and knowledge arm of the Karl Kübel Foundation, serves as a training, research, and convening campus in Coimbatore. With expanding programmes in civil society strengthening, sustainability, research, and partnerships, KKID seeks a dynamic professional to lead the campus administration and operations. The KKID campus is located in Mangarai, Anaikatti road.

Role Summary

The Lead – Administration & PR will lead a disciplined and committed team to oversee the functioning of the KKID campus, ensuring smooth operations, regulatory compliance, facilities management, vendor coordination, and high-quality participant experience for trainings, events, and institutional programmes. This role requires integrity, solid operational leadership, systems thinking, and the ability to manage teams and service providers efficiently. We value our employees and are committed to ensuring a safe and honest workplace environment and we have zero tolerance to any form of bribery, dishonesty and corruption.

Key Responsibilities

1. Campus & Facilities Management

Oversee maintenance of the entire campus infrastructure and assets (Course houses, offices residential units, vehicles, garden etc.)

Ensure cleanliness, safety, landscaping, and upkeep of the premises.

Supervise housekeeping, logistics, security, and maintenance teams.

Manage asset registers and inventory systems.

2. Programme & Event Support

Coordinate logistical arrangements for employees, trainings, workshops, conferences, and visiting faculty.

Ensure accommodation, catering, transport, and venue readiness.

3. Vendor & Contract Management

Identify and manage vendors and/ or casual staff (food, housekeeping, security, maintenance,



AMC providers).

Negotiate service contracts and monitor performance.

Ensure timely payments in coordination with Finance.

4. Compliance & Documentation

Ensure adherence to statutory norms related to building safety, fire safety, labour laws, and local regulations.

Maintain campus-related licenses and documentation.

Coordinate inspections and compliance audits where required.

5. Administrative Systems & MIS

Develop administrative SOPs and process documentation.

Track occupancy, event schedules, facility usage, and maintenance logs.

Prepare periodic administrative MIS reports for leadership.

6. Public Relations

In collaboration with the Manager, act as the face of the institute with multiple public offices in Coimbatore

Work with KKF’s Training and Project teams to secure utilization of campus

Qualifications & Experience

Graduate/Postgraduate in Administration, PR, Management, or related field

5-7 years of experience in administration, facility management, or institutional campus operations

Experience managing training centres, educational institutions, or hospitality facilities preferred

Strong vendor and contract management experience

Familiarity with statutory compliance and local regulatory requirements

Core Competencies

Strong organizational and coordination skills

Problem-solving and proactive maintenance mindset

Ability to manage multiple operational priorities

Negotiation and business development

Team leadership and people management skills

High service orientation and attention to detail

Financial prudence and cost control awareness

Interested candidates may send their brief CV and cover letter to: [email protected] Subject Line: Application – Lead- Administration & PR

Pay: ₹600,000.00 - ₹900,000.00 per year

Benefits:

- Commuter assistance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Lead Admin & PR (India)
🏢 Karl Kubel Foundation For Child And Family
📍 India