Job Description N Position Titlen NExecutive Secretary to Director Nn Reporting Tn NoDirectonn rLocatio NnnHO, Kolkatn N a Job PurponnseTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic Nn e. Key Responsibilit NniesExecutive Supp Nn ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul N es.Screen and prioritize incoming calls, emails, and corresponden N ce.Draft, prepare, and review letters, reports, presentations, and other business documen N ts.Act as the primary point of contact between the Director and internal/external stakeholde N rs.Follow up on action items and ensure timely completion of assigned tas Nnks.Meeting Coordinat Nn ionOrganize and coordinate meetings, conferences, board meetings, and business revie N ws.Prepare meeting agendas, presentations, and meeting materia N ls.Record minutes of meetings and circulate action points to concerned stakeholde N rs.Track pending tasks and ensure closure within deadlin Nnes.Travel & Event Managem Nn entArrange domestic and international travel, including flights, accommodations, and transportati N on.Prepare travel itineraries and expense repor N ts.Coordinate business events, leadership meetings, and corporate functions as requir Nned.Administrative Managem Nn entMaintain confidential records, files, and documentati N on.Manage office correspondence and document control syste N ms.Handle reimbursementclaims, bills,



and administrative expenses related to the Director's offi N ce.Ensure effective coordination between departments for business requiremen Nnts.Communication &Stakeholder; Managem Nn entLiaise with senior management, clients, vendors, government bodies, and business partne N rs.Maintain professionalism and confidentiality in all interactio N ns.Support the Directorin managing key business relationshi Nnps.MIS & Report Nn ingPrepare periodic MIS reports, dashboards, and business summari N es.Monitor critical deadlines and provide timely reminders to the Direct N or.Assist in data compilation, analysis, and presentation preparati Nnon.n Required Qualificat Nn ionsBachelor's Degree in Business Administration, Commerce, Management, or related fi N eld.MBA/PGDM prefer Nnred.n Exper Nn ience5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior leadership/direc Nntors.n Required Skills & Compet Nn enciesExcellent written and verbal communication s N kills.Strong organizational and time-management abil N ities.High level of discretion and confidenti N ality.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Out N look).Ability to multitask and meet tight dead N lines.Solid interpersonal and stakeholder management s N kills.Professional appearance and business etiq N uette.Excellent follow-up and coordination s N kills.Ability to prepare reports, presentations, and business correspondence independ Nnently.n Key Performance Indicators Nn (KPIs)Calendar and meeting management effi N ciency.Timely closure of action N items.Accuracy and quality of documen N tation.Effective traveland event coordi N nation.Stakeholder satisfaction and responsi N veness.Confidentiality and compliance adh Nerence.

📌 Executive Secretary (Lal Bazar)
🏢 Shyam Steel Industries
📍 Lal Bazar