Back Office Executive – Job Description

Organisation: SGK Advisory Services Pvt. Ltd. Location: Mumbai (Western Suburbs) Employment Type: Full time Reporting To: Principal / Senior Associate

About the Firm

SGK Advisory Services Pvt. Ltd. are Mumbai-based professional practices providing Companies Act compliance, FEMA/RBI advisory, NCLT matters, trademark prosecution, and SEBI/LODR compliance services to corporates, startups, and SMEs.

Role Summary

We are looking for a diligent and organised Back Office Executive to support the firm's day-to-day secretarial, regulatory, and administrative operations. The role is central to ensuring smooth documentation flow, timely statutory filings, and efficient coordination between the practice and its clients, registrars, and government portals.

Key Responsibilities

Statutory & Regulatory Support

- Assist in preparation and online filing of forms
- Track due dates for annual filings, event-based compliances, and follow up for documentation from clients
- Support DSC (Digital Signature Certificate) management and renewals

Client & Vendor Coordination

- Liaise with clients for collection of KYC documents, board resolutions, and other compliance papers




- Coordinate with CA firms, banks, and government offices (ROC, RBI, Registrar of Trademarks) for follow-ups
- Track courier/dispatch of physical documents and certificates

Office Administration

- Manage day-to-day office administration, filing systems, and record maintenance
- Handle basic correspondence, emails, and scheduling of client meetings
- Maintain trackers/MIS for pending compliances, billing, and client engagement status
- Support in preparing basic Excel-based trackers and checklists

Required Qualifications & Skills

- Working knowledge of MS Office (Word, Excel, Outlook); familiarity with MCA/V3 portal is an advantage
- Good written and verbal communication (English, Hindi; Gujarati/Marathi a plus for local client coordination)
- Strong organisational skills, attention to detail, and ability to manage multiple deadlines
- Trustworthy with confidential client and financial information

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance

Work Location: In person

📌 Back Office Executive (India)
🏢 SGK ADVISORY SERVICES PRIVATE
📍 India