Job Description:

Key tasks and responsibilities

1. Document Creation and Formatting:

- Create templates for various types of documents. Developing and implementing quality standards & quality control
- Periodic review of Quality Management System (QMS) system and improvising to meet the industry standards.
- Reviewing reports of testing materials, equipment certificates, processes and products as per approved Inspection and Test Plan (ITP) & project specification to ensure quality management systems are met.
- Tabulate and document data (e.g. Report, MDR &, etc) relating to products, processes, materials, its qualities, and reliabilities.
- Preparing quality documentation procedures as per client's requirements for submission.
- Ensure that documents adhere to the organization's formatting and styling guidelines. Inline with the client's requirement as well.
- Verify that all necessary information is included in the documents.

1. Document Review, Distribution and Approval:

- Ensure documents are sorted correctly and distributed to relevant stakeholders for review.
- Track and follow up on the status of document review and approval.
- Ensure review documents are uploaded on relevant portals.
- Ensure that the correct versions of documents are circulated.

1. Version Control:

- Maintain a version control system for documents to track changes and updates.
- Clearly label and document revisions to avoid confusion.

1. Document Retrieval and Archiving:

- Establish and maintain an organized document filing and retrieval system.
- Archive obsolete or outdated documents according to the organization's retention policies.

1. Communication:





- Facilitate communication between different department.
- Respond to inquiries related to document status, location, or other relevant information.

1. Continuous Improvement:

- Find opportunities for process improvement within the document control system.
- Implement best practices to enhance the efficiency and effectiveness of document control processes.

1. Software and Tools:

- Apply document management software and tools to streamline processes.
- Stay updated on advancements in document control technology.

1. Training and Awareness:

- Provide training to staff on document control procedures and policies.
- Foster awareness of the importance of document control within the organization.
- Self-motivated.
- Communicate efficiently to avoid ambiguity.
- Build good relationships and work well within a multi-disciplined team.
- Ability to build engineering concepts from scratch.
- Learn about new products and adapt current ideas quickly and accurately.
- Proficient in both written and spoken English.
- See challenges as opportunities

Key Skills / Competency

- Familiar with Quality Standards/Document Control Procedures a must
- Familiar with project/document management a must.
- Excellent communication skills (English language is must); oral & written
- Proficient typing and editing skills
- communication and interpersonal skills
- Attention to detail
- planning skills
- ability to facilitate change
- skills in numerical and statistical analysis
- an understanding and appreciation of other people's work fields, such as engineering and science.

Educational Qualification & Work Experience:

Diploma Engineer (Mechanical) 8+ years' experience in a similar role.

📌 Document Controller (Ahmedabad)
🏢 Right Advisors
📍 Ahmedabad