Job Mission: Responsible for supporting the group talent acquisition team in background verification & Expatriate pre-employment formalities and other administrative tasks withing the talent team.
Principal Responsibility:
Talent Acquisition Support
Coordinate and schedule interviews between candidates and internal stakeholders (HR, Hiring Managers, Leadership), including managing end-to-end interview logistics - calendar invites, meeting links, room bookings, and reminders and travel reimbursements for outstation candidates.
Liaise with candidates to obtain referee details and necessary consent documentation, conduct structured and professional reference checks for shortlisted/final candidates.
Ensure proper documentation and maintenance of employee e-folders for all newly recruited candidates, maintaining data accuracy and confidentiality.
Source and manage background verification (BGV) partners to ensure reliability, compliance, and efficiency.
Coordinate and monitor the end-to-end background verification process to ensure timely and successful completion.
Support the talent team in maintaining and updating the recruitment tracker on a weekly basis to ensure accurate reporting and visibility of hiring progress.
Support in maintaining a database of recruitment partners
Maintain and regularly update the master recruitment database in coordination with Talent Champions and hiring stakeholders.
Travel Desk Management
Coordinate end-to-end visa processing and flight bookings for current joiners.
Arrange and facilitate pre-employment medical examinations for joining candidates in compliance with company requirements.
Knowledge and Experience:
12 years of experience in HR and/or Administration coordination roles.
Exposure to recruitment tools, applicant tracking systems (ATS), and background verification processes.
Strong working knowledge of MS Excel and other MS Office applications.
Key Competencies:
Positive interpersonal communication skills
Ownership and accountability skills
Creative and innovative
Team player and cooperative