The Executive Assistant to the Managing Director provides high-level administrative, operational, and strategic support to ensure the productive functioning of the MD's office. The EA acts as the primary point of coordination between the MD and internal/external stakeholders while maintaining the highest level of professionalism, confidentiality, and efficiency. Modern EA roles often extend beyond diary management to include project coordination, executive communication, and business follow-ups.

Key Responsibilities
Executive Support
Manage the MD's calendar, appointments, meetings, and daily schedule.
Prioritize appointments and ensure effective time management.
Screen and manage emails, phone calls, and correspondence.
Prepare presentations, reports, proposals, and business documents.
Meeting Management
Schedule internal and external meetings.
Prepare agendas, meeting materials, and presentations.
Record Minutes of Meeting (MoM) and track action items.
Follow up with departments to ensure timely completion of assigned tasks.
Communication & Coordination
Act as the communication bridge between the MD and internal departments.
Coordinate with clients, vendors, business partners, and government authorities as required.




Draft skilled emails, letters, and official communications.
Handle confidential information with discretion.
Travel & Event Management
Arrange domestic and international travel, accommodation, visas, and itineraries.
Coordinate conferences, business meetings, and corporate events.
Manage travel expenses and documentation.
Business & Project Coordination
Track key business initiatives assigned by the MD.
Monitor project timelines and prepare progress reports.
Conduct research and compile business intelligence when required.
Coordinate cross-functional activities to ensure smooth execution.
Administrative Management
Maintain confidential records and executive files.
Organize significant documents, contracts, and correspondence.
Ensure smooth functioning of the Executive Office.
Handle miscellaneous assignments delegated by the MD.

Required Qualifications
Bachelor's degree in Business Administration, Management, or a related field.
MBA is preferred.
510 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.

📌 Executive Assistant To Managing Director Pune (India)
🏢 Executive Car Rental Services (ECRS)
📍 India