We are looking for an organised, dependable professional to run day-to-day administrative and coordination operations directly with the Director. This is a high-visibility role — you will be the central point through which work moves across the organisation. You will not be doing routine clerical work; you will be tracking, coordinating, and closing tasks across departments.
Key Responsibilities
Coordinate and track tasks assigned across teams; follow up until closure
Maintain the daily delegation and task-tracking sheet with committed deadlines
Manage the Director's calendar, meetings, calls, and correspondence
Draft and manage emails, letters, and internal communication
Maintain records, files, MIS reports, and basic HR documentation (attendance, leave, onboarding paperwork)
Handle vendor and external coordination
Conduct online research and prepare summaries as required
Support the Director on office and general coordination matters
Requirements
3–5 years' experience in administration,
office coordination, HR admin, or as an assistant to senior management
Strong follow-up and task-tracking ability — this is the single most important requirement
Working knowledge of MS Excel (VLOOKUP, pivot tables, linking sheets) and MS Word
Positive written and spoken English
Ability to get work done from senior colleagues with professionalism and persistence
Reliable employment record
Graduate in any discipline; secretarial or administration background preferred
What We Offer
Direct reporting to the Director with exposure to the full business
Structured training on systems and tools
Long-term growth in a reliable, growing organisation
Location: Haldwani (candidates within reasonable commuting distance preferred)