Role Summary
We are looking for an Executive Assistant & Business Operations skilled to support the founder and manage day-to-day operations at our Noida office. The role combines executive support with responsibility for team coordination, client coordination, recruitment, HR operations, and office administration. You will be the primary point of coordination for our Noida operations and will work closely with the leadership team.

Executive Support
Manage the founder's calendar, meetings, and travel arrangements
Track action items and commitments through to closure
Prepare documents, reports, and briefing material ahead of meetings and calls
Draft correspondence and internal communication on the founder's behalf
Serve as the coordination point between leadership and the Noida team

Team Coordination
Maintain records of team attendance, leaves, and availability
Track task progress across the team and report delays to leadership
Prepare weekly operational status summaries

Client Coordination
Acknowledge and route incoming client queries and schedule client calls
Circulate approved status updates and follow-ups
Follow up with client teams on pending documents, approvals, and inputs
Escalate commercial and contractual matters to leadership

Recruitment & HR Operations




Manage job postings, screen applications, and shortlist candidates against role requirements
Schedule interviews and manage candidate communication and trackers
Handle offer documentation, joining formalities, onboarding, and exit processes
Maintain employee records, attendance and leave data, and payroll inputs

Office & Finance Operations
Manage invoicing, receivables follow-up, and vendor and subscription payments
Oversee vendor relationships, tools, and office assets
Maintain the compliance calendar and coordinate with the company's chartered accountant
General office administration

Requirements
1 to 3 years of experience in executive assistance, business operations, HR operations, or coordination
Excellent written and verbal English, with the ability to communicate with clients and senior stakeholders
Robust organisational skills, attention to detail, and follow-up discipline
Proficiency in MS Office and Google Workspace
Exposure to job portals (Naukri, LinkedIn) and CRM or project management tools preferred; we use Bitrix24 and training will be provided
Discretion in handling confidential information
Based in Noida or able to commute daily

📌 Executive Assistant & Business Operations Uttar Pradesh
🏢 VORTEX
📍 Uttar Pradesh