Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an key role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:
The Purchase Order & Invoice Specialist is responsible for the end-to-end management of Purchase Requisitions (PRs), Purchase Orders (POs), and invoice processing for Workplace Projects and Portfolio activities across Europe, APAC and the Americas.
The role ensures accurate PO creation in Oracle, timely approvals, correct invoice matching, and robust tracking, acting as a key interface between Procurement, Finance, Projects/Portfolio teams, and suppliers.
This position complements the existing Operations PO team and supports the harmonised PO model across Operations, Projects, and Portfolio.

Key Responsibilities




Purchase Order & Requisition Management (Core Responsibility)
Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) in Oracle for Workplace Projects and Portfolio in line with agreed SOPs and approval matrices
Validate requests for completeness (supplier, contract/quote, amount, currency, project codes, cost allocation)
Follow up with approvers to ensure timely PO approvals
Amend, uplift, cancel, or re‑issue POs as required
Coordinate with Procurement on supplier, category, and PO-related queries
Share PO details with suppliers and internal teams in line with blanket PO guidelines
PO & Spend Tracking
Maintain the PO Smartsheet tracker as the single source of truth
Track PO values, invoices, and remaining balances to prevent overspend
Provide regular status updates and highlight risks or issues
Invoice Management
Track and validate invoices against POs (amount, scope, balance, suppl

📌 Workplace Procurement Coordinator Navi Mumbai
🏢 Arcadis
📍 Navi Mumbai